Administrative Assistant - Human Resources

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility. This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come. This position is subject to U.S. Department of Energy (DOE) regulations at 10 CFR Part 810 (Part 810), which govern the transfer of hardware, materials, and technology to support the construction and operation of commercial nuclear power plants overseas.

Job Summary:

Major Responsibilities:

• Provide administrative support to the HR team and manage calendars for HR leadership and the department
• Prepare HR documentation, letters, onboarding forms, and support employee onboarding activities (including medical exams and new hire meetings)
• Coordinate travel arrangements, expense reports, and IT equipment requests for project personnel
• Organize and support meetings, training sessions, and presentations (logistics, materials, and documentation)Maintain records, correspondence, distribution lists, and ensure proper document control and quality standards
• Liaise with suppliers, couriers, and internal teams to coordinate deliveries, logistics, and administrative processes
• Support reception activities when required, including greeting guests and coordinating meeting arrangements
• Monitor priorities, track action items, and provide administrative and reporting support to the manager
• Handle general office tasks such as purchasing, supply management, and credit card reconciliation
  
  
  

Education and Experience Requirements:

• Bachelor's Degree or in lieu of a degree, a high school diploma or equivalent and two (2) years of related secretarial/administrative experience.
• Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment may be administered to test proficiency.
• Must have excellent written and verbal communication skills, including (spelling, grammar, punctuation, and proper use of syntax). A skills assessment may be administered to test proficiency.

Required Knowledge and Skills:

Minimum Requirements:

• Ability to operate standard office equipment.
• Knowledge of filing systems and common office procedures.
• Experience with answering manager or supervisor office telephones.
• Excellent oral and written communications skills.
• Effective communication, teamwork and interpersonal skills are required.
• Ability to follow instructions. 

Preferred Requirements:

• Must be proactive, have above-average organizational skills, use individual initiative and follow assignments through to completion.
• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Ability to extract, compile, and assemble data for the preparation of reports.
• Demonstrated knowledge of filing systems and common office procedures.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.