Subcontracts Specialist

Requisition ID: 283988 

•  Relocation Authorized: National - Camp 
• Telework Type: Full-Time Office/Project 
• Work Location: Thacker Pass,NV 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Thacker Pass is critical to the green energy transition in the United States. Situated on the largest known lithium deposit in the North America, the multi-billion-dollar mine and processing facilities will eventually produce more than 16 times the current U.S. yearly output of lithium. The battery-quality lithium carbonate made at Thacker Pass will be enough to power nearly 1 million electric vehicles each year. Bechtel is proud to offer opportunities on this project of international significance.

Thacker Pass is hiring. We will need a full spectrum of engineering, project, and business professionals plus support services to enable successful completion. During your off time, enjoy mountain air and abundant outdoor recreation at Lake Tahoe; restaurants, shopping, and shows in Reno; or a little farther, northern California, Las Vegas, and Salt Lake City. Join a diverse, global team making a difference, building a sustainable and responsible project that will deliver a critical material to the nation and economic benefits to the region. Bechtel will have responsibility for the full EPC/CM scope. 

Job Summary:

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations.#LI-SM2

Major Responsibilities:

Subcontract Management

• Acts on own initiative on assigned subcontracts of increasing value and complexity
• Gathers and compiles support data for the preparation of documents and the management of subcontracts
• Assists Subcontract Manager or more senior Subcontract Professional in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems 
• Organizes materials for the preparation of meetings, presentations, and training sessions, and prepares periodic status reports 

Subcontract Formation 

• Develops and issues subcontracts and services agreements as assigned 
• Prepares bidders’ lists and pre-qualifies bidders 
• Forms bid request packages and issues bid request packages to approved bidders 
• Coordinates bidders’ questions and answers to those questions 
• Receives bids and evaluates bids commercially 
• Prepares Commercial Bid Summary and recommendations 
• Recommends and secures approvals in accordance with established procedures 
• Prepares subcontract documents for execution 
• Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters 
• After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules 
• Assist project ream when instructed in solving and attending to problems on commitments involving low to medium monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions

Subcontract Administration 

• Supports Contracts Sponsored meetings, both pre and post award, for the purpose of ensuring complete understanding and agreement between Bechtel, the client and contractor on all contractual matters.
• Conducts weekly operational meetings and prepares and issues meeting notes delineating important statements, required actions and schedules.
• Represents client as agent for in contractual discussions for simple contracts.
• Administers assigned contracts and (sub)contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Assesses and processes Contractor invoices (including certified payrolls) in a timely manner.
• Leads and advises internal stakeholders on operational activities affecting contractual rights and obligations, (sub)contract performance, (sub)contract administration and other major matters for simple contracts.
• Administers Simple contract changes by leading negotiations with contractor and client personnel and obtaining settlement.
• Administers information programs to ensure mutual understanding of contract and (sub)contract terms and conditions.
• Prepares periodic status reports as required.
• Accountable for adherence and integrity of assigned subcontracting records management for assigned work.
• Ensures that project contracting of goods and services is consistent with established directives, management instructions and contract procedures. 

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

Required Knowledge and Skills:

• Some experience or knowledge of formation and administration of simple contracts through the various steps of bidder prequalification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring the performance of contractors, back-charge procedures, resolution of claims and disputes, and other such related steps.
• Some experience or knowledge of formulating and administering simple construction industry (sub)contracts.
• Knowledge and some experience in (sub)contract administration
• Understanding of requirements for developing simple contract types, fee arrangements, terms, and conditions.
• Knowledge of law, commercial negotiations, accounting, and cost engineering gained through education or experience.
• Knowledge of change management procedures pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims and dispute resolution.
• Skilled in working with and communicating effectively with supervisors of other project functional groups, primarily Engineering, Construction, Project Management, client, and other services.
• Experience in supply chain / procurement automation management tools and databases.
• US Project contracting, and execution experience a plus including Davis Bacon Act and Project Labor Agreement governed work.
• Mining and metals project experience a plus.  

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com