Administrative Assistant - Field Engineering

Requisition ID: 284804 

•  Relocation Authorized: National - Single 
• Telework Type: Full-Time Office/Project 
• Work Location: Thacker Pass,NV 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Thacker Pass is the largest known lithium resource in the United States. Once complete, the mine and processing facilities will produce more lithium carbonate than any other facility in the United States

As the EPCM contractor for Lithium Americas, Bechtel is responsible for managing and integrating the efforts of a team of contractors engineering and building the facility. The project is in the high desert and wide-open spaces of north-central Nevada about 25 miles from the Oregon border, 1 hour northwest of Winnemucca, Nevada and 3 hours northeast of Reno.

Planned with sustainability and the environment in mind, the facility will use its excess process heat to generate electricity and will recycle process water up to seven times. Once the second phase of the project is complete, Thacker Pass will produce more than 16 times the current U.S. output of lithium.

Bechtel is proud to play a critical role in the U.S. transition to cleaner energy and offers the following opportunity on the Thacker Pass Project.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. #LI-SM2 

Major Responsibilities:

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision​
• Handles routine and complicated items independently and anticipates problems and changing priorities​
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information​
• Maintains a file of important matters for the executive’s attention upon return​
• Anticipates changing priorities and problems, alerting the manager as required​
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system​
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate​
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings​
• Assigns document numbers and enters into Bechtel electronic document management system
• Other duties as assigned by the Project Field Engineer.

Education and Experience Requirements:

• Requires 2-4 years of related experience performing responsibilities of the position.

Required Knowledg and Skills:

• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of Sharepoint.
• Working knowledge of Visio.
• Excellent oral and written communication skills.
• Strong organizational skills; detail oriented.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• May be needed to work overtime with little or no notice.
• Working knowledge of Concur.
• Working knowledge of Digital Supply Chain System (DSCS) for material requisitions.
• Experience programming using SQL.
• Previous Bechtel experience in similar position preferred.
• Some lifting may be required.
• Must have the ability to walk into and out of the project (enter/egress).
• Must be able to use appropriate standard issued Personal Protection Equipment (PPE).

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com