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Project Commercial Assistant - GTW

Requisition ID:  220637

SUMMARY

Provides a variety of tasks in support of the Project Manager and Commercial Manager including compilation of Client and Bechtel project management reports, oversight and maintenance of cross-functional automation tools, coordination of internal and external project communications, assistance with regards to administration of the Bechtel prime contract, and other duties as required.

JOB DIMENSIONS

A.      Supervision Received

  • Reports to and receives functional guidance and direction from responsible supervisor or manager.

B.      Supervision Exercised

  • None

C.      Contacts

  • Managers, department heads, supervisors, and vendors
  • Other personnel
  • External customers

ESSENTIAL JOB DUTIES

  1. Prepares reports and studies of an analytical nature, such as organization planning and workload forecasts.
  2. Provides input regarding the design, implementation, and enhancement of automated systems.  Keeps abreast of advances in   relevant office automation technology, equipment, and software applications.
  3. Helps implement automated project reporting through the use of Power BI.
  4. Organizes material for meetings, presentations, and training sessions.
  5. Participates in the development of reports, presentations etc.
  6. Helps coordinate office space allocation, including IT requirements and liaison in terms of the Gatwick onboarding process (security passes, mandatory training etc.
  7. Gathers and compiles support data for the preparation of contract documents and management of the prime contract; monitors billing for compliance.
  8. Conducts investigations and inquiries into specific contract issues, as assigned.
  9. Assists in preparing and organizing materials for Customer, Project and other meetings, presentations, and training sessions.
  10. Drafts correspondence and prepares reports, as assigned.
  11. Participates in the handling of prime contract closeout requirements.
  12. Performs special assignments as requested.

 

JOB KNOWLEDGE

Excellent written and oral communication skills

Ability to extract, compile, and analyze non-technical and semi-technical data for complex reports

Basic knowledge of Bechtel’s organizational structure, functions and procedures

Operation of Bechtel standard computerized systems and other information transmission systems, particularly Microsoft Office suite including Power BI.

This knowledge is normally gained through:

  • A recognized degree in a relevant discipline coupled with work experience lead to an understanding of the technical knowledge described above, OR
  • Work experience in a commercial administration role leading to an understanding of the technical knowledge described above.

 

Grade 23:

Candidate has some work experience in engineering, construction, contracts and procurement or project controls and can demonstrate proficiency in collation and presentation of data for management reporting purposes

 

Grade 22:

Entry level graduate; or candidate with some experience in collation and presentation of data for management reporting purposes.

 

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.