22 Support OA Facilities & Office Services

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at Bechtel’s Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills. 
#LI-AM3 

Major Responsibilities:

• Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion.
• Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication.
• Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process.
• Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office.
• Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed.
• Ensure amenities and common areas are clean, stocked, and presentable at all times.
• Coordinate and support conference room reservations, set-ups, catering, and special requests for meetings and events.
• Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements.
• Monitor and report any maintenance or equipment issues promptly
• Perform additional receptionist and office support duties as assigned.
• Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff.

Education and Experience Requirements:

• Requires 2-4 years of related experience

Required Knowledge and Skills:

• US citizenship required
• Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word (skills assessment may be given)
• Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given)
• Experience as receptionist, administrative assistant, office coordinator, or supporting executives in a corporate environment

• Knowledge of office services practices and procedures

• Excellent interpersonal, organization, and communication skills
• Ability to interact professionally with senior executives, VIPs, and high-profile visitors

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to providing exceptional service.
• Professional demeanor with excellent interpersonal and communication skills, both verbal and written.

Preferred Qualifications:

• Previous Bechtel experience working as a receptionist/administrative assistant
• In depth knowledge of Bechtel organizational structure, functions and procedures. 
• Operation of Bechtel standard computerized systems

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.