Office Assistant/Receptionist

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

This position is for an Office Services Assistant/Receptionist for the front desk of the Bechtel Washington, DC office. The selected candidate will be required to be in the DC office 5 days a week. In this role, you will assist in the performance of office services functions, such as space allocation, staff meetings, catering, office moves, facility operations, security and access control, telecommunications, mail and shipping, messenger service, travel, office supplies, and furniture and equipment. Your knowledge of the office space will ensure unanticipated circumstances are successfully addressed.  #LI-KL1

Major Responsibilities:

• Performs telephone operator functions by receiving and directly calls to the appropriate parties.
• Provide personalized assistance to guests, ensuring they feel comfortable and valued during their visit.
• Coordinates and sets up onboarding of new staff, meetings, project functions; arranging for facilities, equipment, and catering.
• Assist employees and visitors by answering questions, offering directions, and coordinating with other departments to meet their needs.
• Manage visitor check-in processes efficiently while maintaining a friendly and helpful approach.
• Coordinate with security, facilities, and other teams to ensure a seamless and pleasant experience for all visitors and employees. 
• Check-in/out and processing of Bechtel visitors, clients and contractors.  
• Initiates responses to and resolves alarm and other emergency conditions affecting the safety of personnel and the facility. 
• Executes appropriate routine and emergency notification and prepares appropriate written reports and logs. 
• Monitors and enforces established access control system. 
• Coordinates facility security support and services with other internal and external entities.
• Schedules work activities, monitor schedules, and maintains necessary logs.
• Set up and rearrange conference room furniture and equipment as needed to accommodate different meeting requirements and layouts.
• Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional. 
• Assists in the performance of office services functions, such as space allocation, office moves, facility operations, leasehold improvements, renovation activities, security and access control, food services management, reproduction, telecommunications, mail and shipping, messenger service, travel, office supplies, furniture and equipment, and miscellaneous services​.

Education and Experience Requirements:

• Requires 2-4 years of related experience.

Required Knowledge and Skills:

• ​​Must demonstrate intermediate proficiency using Microsoft Excel, Outlook, PowerPoint and Word.  Skills assessments may be administered to evaluate proficiency.
• Must demonstrate written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Good oral and written communication skills.
• Knowledge of office services practices and procedures.
• Working knowledge of automation systems used in areas of responsibility.
• Professional telephone practices.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.