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Document Control Lead

Requisition ID:  235232

Requisition Posting End Date: 06/16/2021

Project Overview:

Bechtel is on the Northrop Grumman Corp. team preparing to deliver the U.S. Ground Based Strategic Deterrent (GBSD) system of inter-continental ballistic missiles and launch infrastructure.  GBSD is a vital U.S. Air Force program designed to modernize the nation’s aging force of inter-continental ballistic missiles, which make up the ground element of the nuclear deterrent.  As part of the Northrop Grumman GBSD nationwide team, Bechtel will provide launch system design, construction, and integration.

 

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile-defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

 

Position Summary:

This position provides document management support at the GBSD VAFB Job Site locations working with Construction and other site management teams.  Duties include receiving, processing, indexing, distributing, retrieving and maintaining operation and/or project documents in accordance with established policies and procedures.  The position requires attention to small details to ensure accuracy and completeness of documents and records and to ensure correct revisions are being used.  This position performs a variety of other tasks associated with document management activities.  The position works closely and professional with peers, technical leads, supervisors and customers in person and remotely.

 

Work Schedule: Schedule A (9/80 Monday – Thursday, 7:00 AM to 4:35 PM, every other Friday, 7:00 AM to 3:30 PM), with the potential for intermittent 5-10 and 6-10 schedule.

 

Responsibilities:

  • Participate in the development and implementation of the document management system and assist with establishing work processes, including desk instructions, user guide development and updates.
  • Review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
  • Monitor and review data entry accuracy for assigned word by performing daily, weekly, and monthly quality checks.
  • Produce reports using standard office automation tools such as MS Excel and Word.
  • Maintain electronic filing system and record copies of project documents as directed by supervisor.
  • Establish and maintain hard copy stick files of engineering design documents (drawings, change documents, specifications, etc.).
  • Interface on a routine basis with a variety of site project personnel, vendors and subcontractors providing support/responding to questions.
  • Operate standard office equipment, including automation tools.
  • Perform data entry to produce and maintain logs, transmittals, and track documentation as required within the projects Enterprise Content Management System (ECMS) and other applications while adhering to data entry accuracy rates established by supervisor.
  • Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.
  • Assign document numbers and enter related pertinent information into the ECMS as required.
  • Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, revisions of procedures and best practices.
  • Maintain proper document configuration management in support of Engineering, Procurement, Construction and Startup.
  • Provide general and technical support to site personnel in the use of software used by Document Control.
  • May assist in development of training material and conduct training classes to site personnel for ECMS.
  • Perform procedure reviews to ensure compliance with departmental requirements.
  • May assist with and provide backup support to site Administrative staff.
  • Ability to lift and walk with 35+ lbs.
  • Ability to work overtime and/or hours outside of the normal work periods.
  • Perform other duties as assigned by supervisor.

 

Qualifications and Skills

Basic Qualifications:

  • Level One - Bachelor’s degree and one (1) year relevant work experience. In lieu of a degree, seven (7) years of relevant work experience.
  • Level Two – Bachelor’s degree and three (3) years relevant work experience.  n lieu of a degree, nine (9) years of relevant work experience.
  • Must be a US citizen.
  • Must be able to pass a drug screen and background check.
  • Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook. A skills test may be administered to determine proficiency.
  • Intermediate to advanced proficiency in Database Entry and Filing. A skills test may be administered to determine proficiency.
  • Demonstrated knowledge of implementation and instruction on automated applications relative to document control, scheduling and collaboration.

 

Minimum Qualifications:

  • Experience in document control practices and processes, including site/field document control practices.
  • Excellent working knowledge of computer applications.
  • Function well in a fast-paced environment and deal with pressure in a professional manner.
  • Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
  • Ability to learn new software applications and train others on software use.
  • Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
  • Effectively deal with and adjust quickly to changing priorities.
  • Good oral and written communication skills.
  • Ability to type accurately, format properly, and perform repetitive data entry.
  • Works well both independently and in a teaming environment and the ability to provide guidance to others in a work group.
  • Good organizational skills.

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Preferred Qualifications:

  • Prior experience working in a government environment.
  • Prior experience working in an engineering, procurement, construction environment.
  • Prior experience with software used routinely by Bechtel.
  • Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.
  • Proven record of processing documents with minimal error rates.
  • Experience processing field construction documents.
  • Demonstrated work history in taking on additional responsibilities.
  • Ability to travel, train and assist project personnel at various locations.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.