Document Management Technician

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

As part of the Project Team under the direction of the Document and Records Manager, provides document management support, guidance, and coordination of work scope between home office, alternate execution centers (AEC), design partners, jobsite, and client. The position also includes receiving, processing, indexing, distributing, retrieving, and maintaining operation and/or project documents and records in accordance with established policies and procedures. The position requires attention to detail to ensure accuracy and completeness of documents and records as these attributes are being used in an Enterprise Management Content System (ECMS).  This position performs a variety of other tasks associated with document management activities. The position works closely and professionally with peers, technical leads, supervisor, and customers. #LI-AM3

Major Responsibilities:

• Participates in the maintenance of the document management system and assists with establishing work processes.
• Interfaces with project team members, client, design partners, and field personnel on a routine basis for the resolution of questions, issues, or actions relating to document management. 
• Keeps abreast of department/project technologies, techniques, and services that are available.
• Maintains effective communication with other project team members, client, and field personnel to ensure quality and schedule are met as defined, and provides effective problem resolution with the team
• Monitors and reviews data entry accuracy for assigned tasks by performing daily, weekly, and monthly quality checks on all documents to verify data accuracy. Ensures records are complete and accurate and compliant with procedural requirements.
• Adheres to data entry accuracy rates established by the supervisor/organization.
• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001.

Additional Responsibilities:

• Reviews, logs, indexes, distributes, maintains, retrieves, and files a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
• Assists project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Provides guidance to project personnel on records security classification policy and procedures.
• Assembles information needed to support project activities.
• Creates and distributes document processing reports, as requested.
• Provides metrics, as requested.
• Performs other tasks as assigned by supervisors and managers.
• Ability to work overtime on short notice as required.

Education and Experience Requirements:

• Bachelor's degree with 1-2 years of experience or in lieu of degree, five (5) years of relevant work experience.
  
• Must have the right to work and remain in the United States without sponsorship.
• Must be able to pass a drug screen and background check.
• Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.
• Intermediate to expert proficiency in Database entry and filing. A skills test may be required.
• Demonstrated knowledge of implementation and instruction on automated applications relative to document control, scheduling, and collaboration.

Required Knowledge and Skills:

• Experience in document control practices and processes.
• Excellent working knowledge of computer applications.
• Function well in a fast-paced environment and deal with pressure in a professional manner.
• Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
• Ability to learn new software applications and train others on software use.
• Ability to provide guidance to others in work group.
• Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
• Effectively deal with and adjust quickly to changing priorities.
• Good oral and written communication skills.
• Ability to work independently while keeping supervisor apprised of status/issues.
• Must be willing to travel as required.

Preferred knowledge and Skills:

• Current working experience with Aconex.
• Prior experience working in an engineering, procurement, construction environment.
• Prior experience with Bechtel’s software.
• Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.