Office Manager - Fun/Ski Slope

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Project Overview:

TROJENA (The Mountains of NEOM) will be an iconic, world-class destination, blending natural and developed landscapes and will offer unique experiences for residents and visitors alike. Located in the northwest of Saudi Arabia in the region of Tabuk just 50km from the coast, TROJENA will be a destination like no other on earth. Based upon the principles of eco-tourism facilities will include a folded vertical village, a lake with water sports and event facilities, high altitude ski village, observatory, world leading health and wellbeing facilities and a nature reserve which will be home to unique wildlife, heritage sites and exploration opportunities. 

With over 3,600 hotel, 2,200 homes, 9 iconic buildings and 100 world class indoor and outdoor experiences Trojena will become the ultimate mountain destination. Bechtel will provide a full range of project management services to support the delivery of this iconic destination. 

We encourage you to watch this video which gives a glimpse at what we (you) are about to build! https://www.neom.com/en-us/regions/trojena  

#LI-MA6

Job Summary:

This role will provide support to the FUN/SSK Cluster as the Office Manager located in the newly acquired offices (Fun/Ski Slope) Supervising a variety of office services functions, such as office moves, renovation activities and leasehold improvements, space allocation, office operations and supplies, furniture and equipment, telephone and messenger services, security and access control, facility safety and health processes, reprographic services, mail and shipping, transportation, and other miscellaneous services including Administrative support reporting to FUN/SKI Slope Area Director. Develops and implements new or improved systems and procedures and establishes standards of operation.
 

Major Responsibilities:

• Plans, directs, and coordinates any or all the services noted above, through suppliers and subcontractors.
• May manage a small team of administrative assistants and other office personnel.
• Develops management reports such as status of activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.
• Sets goals; develops work plans, strategies, and budgets; finds staff and resource requirements; schedules work assignments and monitors work progress.
• Responsible for budgeting and control of costs and capital expenditures.
• Develops written procedures and desk guidelines. Instructs others in applicable work processes.
• Maintains record copies of facility and office services documents as directed by the Project Document Manager.
• Coordinates with Project Document Manager on retention and archiving requirements per corporate requirements.
• Formulates, recommends, and implements objectives, policies, plans, systems, and procedures to reduce costs and improve efficiency.
• Sets goals, develops work plans, strategies, and budgets. Determines staff and resource requirements and schedules work assignments.
• Responsible for computer aided facility management tool implementation and reporting.
• Responsible for coordinating and maintaining service-related contracts.
• Responsible for the implementation of programs related to Office Safety and Health.
• Has knowledge of and develops guidance to effect sustainability.
• May perform personnel administration activities, including salary planning and administration, career counseling and performance reviews.
• Management of Fun Cluster fleet, in coordination with Bechtel transport team

Education and Experience Requirements:

Bachelor’s degree from an accredited college or university and six (6) years of progressive professional experience; or in lieu of a degree, ten (10) years of progressive professional experience.
 

Required Knowledge and Skills:

• Experience in facility and office services activities.
• Experience in facility physical security processes and procedures.
• Experience with the Microsoft Office suite, including Word, Excel, PowerPoint, Visio, and Outlook. A skills test may be administered to determine proficiency.
• Strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization.
• Display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally.
• Must be flexible and able to accept and quickly adapt to changes in workplace.
• Excellent oral and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to work effectively with others, both individually and as part of a team.
• Experience in budgeting and preparation of work plans.
• Demonstrated ability in organizing and maintaining department filing systems and share drives.

Additional Qualifications

• Experience with participating in internal and external audits, surveillances, and assessments.
• Ability to extract, compile, and analyze nontechnical and semitechnical data for complex reports.
• Advanced knowledge of grammatical rules, spelling, punctuation, and required formats.
• Skilled in word processing and composition, ability to perform intermediate mathematical calculations, and knowledge of common office processes and procedures.
• Experience using Aconex.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.