Senior Office Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel's contract for the delivery of this project will be for project management and construction management services. This position is contingent upon project award, client approval and staffing plan changes.

Job Summary:

Supervises a variety of office services functions, such as office moves, space allocation, office operations and supplies, furniture and equipment, telephone and messenger services, security and access control, facility safety and health processes, reprographic services, mail and shipping, and other miscellaneous services.

May also provide support and guidance to the office administrative team.

Major Responsibilities:

• Plans, directs, and coordinates any or all of the services noted above, through direction action, or using suppliers and subcontractors.
• Develops management reports such as status of activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.
• Sets goals; develops work plans, strategies, and budgets; finds staff and resource requirements; schedules work assignments and monitors work progress.
• May be responsible for budgeting and control of costs and capital expenditures.
• Contributes to and/or evaluates work process improvements.
• Develops written procedures and desk guidelines. Instruct others in applicable work processes.
• Establish and maintains record copies of facility and office services documents as directed by the Project Document Manager. Support the retention and archiving requirements per corporate requirements.
• Formulates, recommends, and implements objectives, policies, plans, systems, and procedures to reduce costs and improve efficiency.
• Sets goals, develops work plans, strategies, and budgets. Determines staff and resource requirements and schedules work assignments.
• Responsible for computer aided facility management tool implementation and reporting.
• Establishes supply/stationery needs and approves purchases.
• Responsible for coordinating and maintaining service-related contracts.
• Support for the implementation of programs related to Safety and Health.
• May perform personnel administration activities, including salary planning and administration, career counseling, and performance reviews.

Education and Experience Requirements:

• Grade 25: Bachelor's degree from an accredited college or university and five (5) years of progressive professional experience; or in lieu of a degree, nine (9) years of progressive professional experience.
• Grade 26: Bachelor's degree from an accredited college or university and eight (8) years of progressive professional experience; or in lieu of a degree, twelve (12) years of progressive professional experience.
• Minimum three (3) years' experience in supervision and management.
  

Preferred Qualifications

• Previous Bechtel experience working in an Office Management, Administrative or other relevant role.
• Experience with participating in internal and external audits, surveillances, and assessments.
• Ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
• Experience in working independently in a senior management environment.
• Advanced knowledge of grammatical rules, spelling, punctuation, and required formats.
• Skilled in word processing and composition, ability to perform intermediate mathematical calculations, and knowledge of common office processes and procedures.
• Knowledge of Bechtel's organization structure, functions, policies, and procedures, as well as industry and regulatory standards
• Knowledge of Bechtel's standard computerized systems and other information transmission systems.
• At least one (1) year experience using Aconex.
• Knowledge of technical vocabularies and terminology common to the assignment.
• Demonstration of Bechtel's "Zero Accident" philosophy through personal safe behavior/work practices.
• Knowledge of Six Sigma philosophy and activities.

Required Knowledge and Skills:

• Experience in facility and office services activities.
• Experience in facility physical security processes and procedures.
• Expert experience with the Microsoft Office suite, including Word, Excel, PowerPoint, Visio and Outlook.
• Ability to exercise good judgment by assessing the criticality of a situation, making decisions by recognizing scope of authority, and escalating to the appropriate individuals when required.
• Strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization.
• Display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally.
• Must be flexible and able to accept and quickly adapt to changes in workplace.
• Excellent oral/written communication skills, strong organizational, problem-solving, interpersonal and customer service skills.
• Ability to work effectively with others, both individually and as part of a team.
• Demonstrated experience in supervision and management. Ability to direct others in areas of responsibilities.
• Experience in budgeting and preparation of work plans.
• In depth experience with facility management automation systems.
• Experience with implementing Bechtel Safety & Health programs.
• Knowledge of applicable industry and regulatory standards, and of technology, including hardware and software applications applicable to office services.
• Demonstrated ability in organizing and maintaining department filing systems and share drives.
• Knowledge of Bechtel’s processes and procedures related to office services is preferred.
• Experience in procurement activities related to procuring and receiving of goods and services.
• Ability to work additional hours as needed.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.