Senior Administration Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary:

In this role, you will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of the high level Management of the GBU.  Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.  Travel and expenses management is a core activity.  Anticipates changing priorities and problems. 

Major Responsibilities:

• Managing travel and expenses as core activities, calendar management and monitoring all follow-up actions required by supervisor/manager, working with customers and stakeholders to schedule meetings. May implement records management program
• Reviewing incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention. 
• Composing routine correspondence in response to requests for department services, answering enquiries from other departments, area offices, or outside entities.
• Compiling, analyzing, and preparing or helping prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Helping develop and monitor budget or financial information, such as comparing past costs with future costs, auditing invoices, and verifying labor reports.
• Reviewing deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
• Maintaining files of various historical data.
• Reviewing incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention.
• Organizing material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Performing other ad hoc duties as required.

Education and Experience Requirements:

• Requires +10 years of related experience​ and an associate degree or related technical training preferred.

Required Knowledge and Skills:

• Excellent written and oral communication skills.
• Knowledge of technical vocabularies and terminology common to the assignment.
• Demonstrated knowledge of administrative functions, including budget and financial functions.
• Basic skills in training and supervision of personnel.
• Ability to develop and analyze information for studies and reports.
• Knowledge of Bechtel’s organizational structure, functions and procedures.
• Advanced knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports.
• Bilingual (Spanish and English advanced level).
• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.