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Purchasing Especialist III

Requisition ID:  225521

 

SUMMARY:

Performs tasks involved in the formation and administration of purchase orders.  Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.  Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.

JOB DIMENSIONS:

A. Supervision Received

  • Reports to and receives operational direction from the Purchasing Supervisor.
  • At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.

B. Supervision Exercised

  • None

C. Contacts

  • Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.
  • Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.
    ESSENTIAL JOB DUTIES:
  1. Forms and issues purchase orders by performing the following:
  • Prepares bidders’ lists
  • Prequalifies bidders
  • Forms bid packages
  • Issues bid requests
  • Coordinates bidders’ questions
  • Receives bids
  • Prepares Commercial Bid Summary and recommendation letter
  • Recommends and secures approvals in accordance with established procedures
  • Prepares and commits order
  • Prepares and maintains control and status reporting documents
  1. Administers assigned purchase orders, performing the following functions:
  • Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
  • Monitors supplier performance for conformance to commercial terms.
  • Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
  • Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
  • Informs or works with other project Procurement personnel as assigned to the administration of the order.
  • Analyzes and distributes those suppliers’ reports specified in the order/contract.

 

 

TITLE

      PURCHASING SPECIALIST I, II, III

 

APPROVED SALARY GRADE

      22, 23, 24

 

3.  Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.

4.  Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.

 

JOB KNOWLEDGE

Knowledge of business administration procedures, techniques, and business ethics.

Skilled in oral and written communication.

When assigned to a jobsite location, actual experience in materials handling operations is desirable.

 

ADDENDUM

Salary Grade Determination

 

Grade 24

 

Requires light supervision during performance of purchasing activities.

 

Prepares and organizes assigned Procurement sponsored meetings, such as bid clarification and post-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the Client and supplier on all contractual matters.  After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.

 

Assists project Procurement team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.

 

Knowledge of Uniform Commercial Code or the host nation’s equivalent commercial legislation.

Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services.

Knowledge of the legal and commercial aspects of procurement.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.