Project Admin Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary:

The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.

Major Responsibilities:

• Coordinating requests from clients, managers, and staff; determines actions on urgent matters and maintains key files for managerial review. 
• Managing incoming and outgoing correspondence (hard copy and electronic), ensuring accuracy, proper format, and required follow‑up.
• Coordinating complex travel arrangements, prepares itineraries, and processes expense reports.
• Organizing and scheduling meetings, securing facilities and resources, and may prepare agendas, notices, and minutes.Independently maintains the manager’s calendar (hard copy or electronic).
• Developing, implementing, and overseeing office procedures, filing systems, and records management programs.
• Compiling, analyzing, and preparing information for studies, reports, charts, forecasts, and presentations.
• Reviewing and routing incoming communications, composing routine responses and addressing inquiries from internal and external parties.
• Monitoring required follow‑up actions for the manager and assists in personnel-related activities such as recruitment or training.
• Performing additional ad hoc tasks as assigned, including supporting meetings, presentations, and customer/stakeholder scheduling.

Education and Experience Requirements:

Requires a minimum of 4-6 years of related experience​ and an associate degree or related technical training preferred.

Required Knowledge and Skills:

• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.
• Demonstrated knowledge of filing systems and common office procedures.
• English knowledge is a must.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.