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Expediting Specialist I

Requisition ID:  225520

 Grade 22

  • Basic understanding of entry and reporting capabilities of the Supplier Performance Database (SPD) and Bechtel Procurement System.
  • Works under close supervision of the Expediting Supervisor for day-to-day work.

    SUMMARY:

    Performs expediting activities on a project, in a support office, or at a jobsite to ensure the timely delivery of materials and equipment to meet project needs.  Responsible for the input and assessment of project job-hour and monetary budgets.

     

    For salary grade determination, see Addendum.

     

    JOB DIMENSIONS:

    A. Supervision Received

  • Reports to and receives operational direction from the project Expediting Supervisor.
  • Receives functional guidance from the Expediting Manager.
  • B. Supervision Exercised

  • None
  • C. Contacts

  • Responsible for coordination with project and project procurement management, engineering, construction, startup, planning and scheduling, area expediting, and other procurement personnel assigned to the project team.
  • Maintains contact with suppliers to monitor the progress of material and equipment orders.
  • Coordinates with area expediting personnel assigned to perform project visits.
  • ESSENTIAL JOB DUTIES:

  • Contacts suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment.
  • Evaluates production schedules and progress reports from suppliers to determine if their programs and work progress meet jobsite requirements.
  • Compiles data needed to prepare the critical items reports or other supplementary reports as required.  Coordinates the accumulation of data from project expediters and issues reports for the expediting group.
  • Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences and required delivery dates and instructs suppliers accordingly.
  • Expedites Bechtel engineering for the timely review, approval and return of engineering data submitted by suppliers.
  • Represents expediting at project team meetings.
  • Maintains a working file of expediting related documents and memoranda of conversations to record expediting activities. Maintains a system to initiate follow-up actions at appropriate times.
  • Provides information for area expediting assignments for prime and suborders as necessary.
  • Monitors outstanding area expediting assignments, reviews expediting reports, and takes corrective action on problems identified in the reports.
  • 10.  Updates Bechtel Procurement System (BPS) and Supplier Performance Database (SPD) in a timely manner.

    11.  Obtains copies of supplier’s orders for material, performs sub-supplier expediting, where necessary, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture.

    12.  Participates in pre and post-award meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.

    13.  Coordinates shipping arrangements or tracking requests with the project traffic representative.

    14.  Reviews material receiving reports against shipping documents to verify that material has been received at jobsite.  Assists in tracing missing material.

    15   Subject to project requirements, monitors the issuance of material requisitions, and other project and procurement actions affecting material deliveries.

    16.  When assigned to jobsite:

    • Maintains continuing contact with the office project expediting staff to exchange information about jobsite requirements and current order status.
    • Attends construction coordination meetings, coordinates with construction, planning and scheduling, jobsite engineers, and other field procurement staff to ensure that field material requirements receive timely attention and follow-up action.
    • Coordinates customs clearance (on international jobs) of critical material and equipment with traffic and logistic representatives.
  • JOB KNOWLEDGE:

  • Good oral and written communication skills regarding technical and production matters with both project and supplier personnel.
  • Good knowledge of general business practices and administrative procedures.
  • Proficient in organizing tasks for completion by an agreed deadline.
  • Knows how to deal professionally with suppliers and project personnel.
  • An understanding of production steps and methods.
  • Thorough understanding of materials and equipment being expedited.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.