Document Management Support

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Mining and Metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary:

In this role, you will provide document management support using Bechtel’s ECMS (Enterprise Content Management Systems), Aconex and potentially client ECMS to manage the lifecycle of project records in accordance with company guidelines.  You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities.  Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.

Major Responsibilities:

• Working with Project teams, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required.
• Developing metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams.
• Establishing procedures and work instructions for document development, distribution and retention; Ongoing implementation, development and improvement of workflow processes.
• Creating quality monitoring methods and processes to monitor data entry accuracy.
• Interfacing with internal and external customers on a routine basis.
• Establishing records formats as required by contract and storage requirements/methods.
• Utilizing Aconex and client ECMS as required to register, control, distribute, and transmit design documentation received from project administration.
• Preparing routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Providing technical guidance to project personnel in use of document management automated tools and communicating with client/consultants/supplier contacts to resolve daily administrative problems on the project.
• Coordinating development of project turnover and archival plan.

Education and Experience Requirements:

Experiencia en la industria obtenida a través de un certificado o título reconocido en un campo relacionado con STEM, y/o cursos especializados en gestión de documentos, Ingeniería o campos relacionados, y / o más de 6 años de experiencia laboral.

Required Knowledge and Skills:

• Proficiency and experience in project document management, including procedural work, customer interfaces and records management
• Good oral and written communication skills
• Strong organizational skills
• Knowledge of Bechtel or EPC industry and regulatory standards for record keeping
• Working knowledge of applications for records tracking, archival, retention, and storage
• Familiarity with quality assurance programs and Document Management and Records Information (DRIM) requirements
• Ability to logically identify and correct quality issues, especially revision control and formatting associated with issuing documents
• Must be self-motivated and be able to work under minimum supervision.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.