Document Management Lead - South America

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Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

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Mining and metals:

Increasing production of critical minerals provides key components of clean energy technologies, from wind turbines to batteries. This shift to clean energy—and the need for commodities—is critical to underpinning the energy transition. At Bechtel, our teams extract these vital resources to support net zero in a way which is more sustainable than ever before.

Job Summary:

The role will be responsible for document management governance and oversight, resource coordination and support for all South American studies and projects. When required, the role will be required to perform hands-on document processing work. 

Major Responsibilities:

• Providing leadership and supporting document management teams across all regional studies and projects.  Oversee and coordinate document management activities and governance practices that provide standardised processes across all studies and projects.
• Reviewing project staffing plans and existing resource workloads.  Coordinate the assignment of resources and hiring of new personnel to meet growing demand both in project offices and at jobsites.
• Meeting regularly with the GBU DM Automation Lead to provide updates on process deviations, improvements, and project close-out actions.
• Gathering and reviewing monthly attribute audit reports from each study / project and identify required actions for improvement.
• Applying quality monitoring methods and processes to monitor and report data entry accuracy, developing metrics to help improve the efficiency and effectiveness of processes and prepare monthly progress reports as required for management teams.
• Participating in study / project functional reviews.
• Implementing standard document management workflow processes and provide broad guidance on standards, processes, best practices and data flows through to full customer turnover.
• Actively guiding consistency, compliance, and efficiency in managing all project records and improve or develop processes to address gaps.
• Managing a standardised Aconex environment for South America, including creation and migration Aconex lobby accounts.
• Leading the training, implementation, assessments and improvements associated with document management work processes within the region.

Education and Experience Requirements:

Role requires industry experience gained through a recognized certificate or degree in a STEM-related field, and/or specialized courses in document management, Engineering or related fields with 8-10 years of experience, and / or 12-14 years of relevant work experience.

Required Knowledge and Skills:

• Proficiency and experience in managing project document management teams, utilising standard work processes, management of customer interfaces and timely, consistent lifecycle records management.
• Experience in the training and supervision of personnel.
• Good oral and written communication skills.
• Knowledge of budgeting and cost management.
• Strong organizational skills.
• Knowledge of Bechtel or EPC industry and regulatory standards for record keeping.
• Working knowledge of computer programs for records tracking, archival, retention, and storage.
• Familiarity with quality assurance programs and Documents, Records & Information Management (DRIM) requirements.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.