HSE Administration (Reporting) - EXPO

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme “Foresight for Tomorrow,” the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits.

The 6 km² Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m² GFA, can accommodate up to 197 participating countries and 29 international organizations.

Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project’s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources

Job Summary:

The HSE Administrator provides comprehensive administrative and clerical support to ensure smooth operations within the Health, Safety, and Environment (HSE) function. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting project goals and compliance requirements.

Major Responsibilities:

Administrative & Clerical Support

• Perform a wide range of secretarial, administrative, and clerical duties of both general and specialized nature, including research, analysis, and coordination with other departments.
• Prepare, proofread, and distribute standard forms, correspondence, reports, and documentation packages.
• Maintain accurate electronic and hard copy filing systems for HSE records and documentation.
  
  

Communication & Coordination

• Compose and distribute complex correspondence using word processing and other software applications, ensuring alignment with project goals and priorities.
• Respond to inquiries from internal departments, area offices, and external stakeholders in a professional and timely manner.
• coordinate coverage during absences and manage emergent matters by determining appropriate actions or escalating to relevant contacts.
  

Document & Data Management

• Process incoming and outgoing transmittals and correspondence.
• Perform data entry to maintain logs and track documentation for compliance and reporting purposes.
• Manage the client cloud system data entry and communicate / train with contractors.

Major Responsibilities:

Meeting & Event Support

• Prepare itineraries, expense reports, and arrange meetings, including facilities, equipment, and refreshments.
• Organize materials for meetings, presentations, and training sessions.
• Prepare, collect, and distribute meeting agendas, information packets, and minutes.
• Maintain and update calendars for responsible managers.
  

HSE-Specific Responsibilities

• Manage inventory of HSE consumables and issue personal protective equipment (PPE), ensuring accurate record-keeping.
• Maintain records of project HSE inductions and ensure timely updates.
• Support compliance with HSE standards by assisting in audits, inspections, and reporting as required.

General Office Management

• Maintain standard office supplies and forms.
• Independently anticipate problems or changing priorities and alert managers as appropriate.
• Work overtime as requested and perform other duties as assigned by management.

Education and Experience Requirements:

• Requires a bachelor’s degree in health and Safety and 5-10 years of relevant experience.

Required Knowledge and Skills:

• Administrative & Clerical Support
• Document & Data Management
• HSE-Specific Responsibilities
• Cloud system background

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.