Document Controller

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Project Overview:

Job Summary:

This position is for a Senior Document Controller supporting the EXPO Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project.

The Senior Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.

Major Responsibilities:

• Provide document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents and/or records in accordance with established policies and procedures.
• Perform document and record entry using an enterprise content management system (ECMS).
• Assist with quality checks to ensure data entry accuracy.
• Interface with internal and external customers to resolve questions and issues related to documents and records.
• Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility.
• Assemble information for project activities, to support metrics, audits, and self-assessments.
• Provide input and update work instructions, plans, and procedures.
• Contribute ideas to improve work process efficiency and assist with data migrations when needed.
• Attend Subcontractor/Supplier kickoff meetings, if required
• Stay informed on the department's available technologies, techniques, and services.
• Provide technical guidance and training to project team members on the effective use of automated document management tools.
• Perform / Assist in other general Document Management administrative activities, as required
• Creates and distributes document processing reports, as requested
• May assist with data migrations and post-migration validation efforts

Education and Experience Requirements:

• Experience with document management principles and the ability to use Electronic Document Management Systems (EDMS), specifically Aconex.
• Knowledge of quality issues related to document control, specifically regarding revision control and formatting.

Addendum:

• Grade 23 – Requires 5-6 years of related experience
• Grade 24 – Requires 6+ years of related experience 

Required Knowledge and Skills:

• Must have experience performing document management and/or document control processes, obtained within the past 3 years.
• Hands-on knowledge of ECMS platforms (e.g., SharePoint, Aconex)
• Understanding of system configuration for numbering, permissions, workflows, and search functions.
• Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• Understanding of document lifecycle management (creation, revision, archival, disposal).
• Knowledge of quality checks for accuracy, completeness, and procedural compliance.
• Ability to identify workflow bottlenecks and propose efficiency improvements.
• Capacity to troubleshoot system or process issues related to document handling.
• Excellent oral and written communication skills.
• Ability to work as part of a team and individually.
• Must be self-motivated and be able to work under minimum supervision.
• Must be able to organize and prioritize assigned document management tasks
• Strong organizational skills, with attention to detail and to accuracy.
• Have strong interpersonal and customer service skills.
• Have ability to work flexibly and collaboratively across all levels of the organization.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Must be willing and able to work overtime with little or no notice as necessary.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.