Coordination Specialist

Requisition ID:  276436

• Relocation Authorized:  National - Family
• Telework Type: Full-Time Office/Project 
• Work Location: Richland, WA 
• Salary Range: $67,860 - $91,610 annually (Determined by function, education, experience, and qualifications of the applicant).

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is designing, constructing, and commissioning the world’s largest radioactive waste treatment plant for the U.S. Department of Energy at the Hanford Site in southeastern Washington State. The Hanford Tank Waste Treatment and Immobilization Plant will use vitrification technology to process and solidify 56 million gallons (210 million liters) of radioactive and chemical waste stored at the Hanford site, which is a byproduct of plutonium production during World War II and the Cold War era. The project is the largest undertaking of its kind and one of DOE’s most technically challenging cleanup projects. Its construction spans 65 acres (26 hectares) with four major nuclear facilities – Pretreatment, Low-Activity Waste Vitrification, High-Level Waste Vitrification and Analytical Laboratory – as well as operations and maintenance buildings, utilities, other support facilities. The Waste Treatment Completion Company (WTCC) is a limited liability corporation created by Bechtel National Inc. (BNI) and Amentum. WTCC is a subcontractor to BNI, the prime contractor, to deliver the construction, turnover, startup, and commissioning activities for the WTP project.  This position is located at the Construction Site (22 miles north of Richland) and works a 4 x 10 schedule, M-Th, 6:30 am to 5:00 pm with occasional weekend overtime 

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. 

Major Responsibilities:

• Acts as liaison between senior management and staff in coordinating business affairs.
• Assists manager with a moderate scope of decision-making activities​
• Handles complex administrative items independently​
• Provides support of a highly responsible and highly confidential nature​
• Independently anticipates problems and changing priorities; alerts manager and may take action to adapt manager’s schedule/commitments accordingly​
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action​
• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol​
• Coordinates complex travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​
• Prepare and distributes notices, agendas, information packets, and meeting minutes. Schedules meetings, including board meetings, and coordinates materials.​
•  Analyzes and reports data and metrics from core processes.
• Perform special assignments of an analytical nature or the gathering of information.
• May be required to send documents to the client’s document management system and may develop and implement administrative operational procedures and guidelines

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience​
• Associate degree or related technical training preferred

Required Knowledge, Skills, and Abilities:

• Must be able to operate effectively in an extremely fast-paced, high-energy environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
• Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
• Possess advanced leadership skills. Ability to provide direction to other personnel.
• Has specialized expertise, typically developed through a combination of job-related training and considerable work experience​

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components. 

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.