Receptionist/Office Services Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

Bechtel is seeking an Office Services Assistant/Receptionist to support the front desk operations at our Reston, Virginia headquarters. This individual will serve as the first point of contact for visitors and callers and play a key role in supporting office and security-related functions. The ideal candidate will be professional, organized, and capable of managing a variety of administrative and security responsibilities in a fast-paced environment. #LI-KL1

Major Responsibilities:

• Serve as the primary receptionist, greeting visitors, clients, and contractors and managing the check-in/out process.
• Answer and route incoming telephone calls using professional communication practices and a thorough understanding of Bechtel’s organizational structure.
• Monitor and respond to alarms and emergency situations; execute routine and emergency notifications and prepare corresponding reports and logs.
• Enforce established access control procedures and monitor the building’s cardkey/door access systems.
• Coordinate with internal departments and external partners to ensure effective facility security support.
• Assist in the development and implementation of post orders, procedures, and emergency protocols for facility security operations.
• Notify appropriate personnel of incidents and ensure timely and accurate reporting.
• Use company systems to enter, retrieve, and manage data.
• Prepare, proofread, and distribute routine reports, correspondence, and forms using Microsoft Office applications.
• Maintain physical and electronic filing systems in accordance with company standards.
• Coordinate schedules and work activities, maintaining accurate logs and documentation.
• Perform additional receptionist and office services duties as assigned.

Education and Experience Requirements:

• Requires 2-4 years of related experience.
• High school diploma or equivalent is required; associate degree or higher preferred.
• Minimum of 2 years of experience in a receptionist, administrative support, or office services role, preferably in a corporate or professional services environment.

Required Knowledge and Skills:

• Experience in a security-support function or with access control systems is a plus.
• Familiarity with handling confidential information and maintaining a professional demeanor in high-visibility settings.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Professional demeanor and customer service orientation.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with office equipment and standard administrative procedures.
• Basic understanding of access control and visitor management systems.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.