Project Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

This position is responsible for planning, controlling, and executing all administrative activities for the project, including all document control activities. Provide recommendations to management relative to administration and office services function. Ensures requirements of Bechtel and its customers, as well as regulatory, legal, and contractual requirements are met. #LI-SNH

Major Responsibilities:

• Responsible for providing O&AS support to the project in the areas of records management, document control, and administrative support. 
• Provide recommendations to management relative to administrative and office services functions.
• Coordinate with various departments to manage the records turnover to the client.
• Provide input for O&AS budgets.
• Manage/direct the document control and records management activities of the project.
• Manage system administrative functions for the document control programs on the project.
• Oversees Required Reading program.
• Addresses and resolves administrative services issues.
• Develop and issue plans, procedures, and desk instructions for O&AS, as needed, which includes reviewing and commenting on other departments’ procedures.
• Control the issuance of project forms and procedures. 
• Contributes to and evaluates work process improvements.

Education and Experience Requirements:

• Bachelor's degree plus 1-2 years of experience or 5-6 years of relevant work experience.
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.

Required Knowledge and Skills:

• Excellent written and oral communication skills.
• Demonstrated knowledge of planning for and implementation of automated applications relative to document control, office services, scheduling and collaboration. 
• Working knowledge of computer programs for records tracking, archival, retention, and storage.
• Proficiency and experience in project administration, including procedural work, customer interface, document control and records management, and project close-out activities.
• Knowledge of Bechtel processes and procedures related to O&AS functions.
• Excellent organization/time management, problem solving, leadership and interpersonal skills. 
• Knowledge of NS&E engineering, procurement, construction, safety, and project management functions, including their procedures, records, and automation systems used in support of projects and functions.
• Prior experience managing office space and office services activities. 
• Knowledge of government contractual requirements. 
• Prior experience working in an engineering, procurement, and construction environment. 
• Prior experience working in a government contracts environment. 
• Prior experience with Bechtel’s Aconex software, a plus.
• Knowledge of NS&E organization structure, functions, policies and procedures, industry, and regulatory standards. 
• Knowledge of NS&E financial and human resources processes.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.