Document Management Technician

Requisition ID: 264326 

  • Relocation Authorized: None 
  • Telework Type: Part-Time Telework 
  • Work Location: Reston, VA 

Position Summary

This position provides document management support that includes receiving, processing, indexing, distributing, retrieving, and maintaining operation and/or project documents and records in accordance with established policies and procedures. The position requires attention to detail to ensure accuracy and completeness of documents and records as these attributes are being used in an Enterprise Management Content System (ECMS).  This position performs a variety of other tasks associated with document management activities. The position works closely and professionally with peers, technical leads, supervisor, and customers.

 

Responsibilities

  • Participate in the development and implementation of the document management system and assist with establishing work processes.
  • Review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
  • Perform data entry using an ECMS.
  • Assign unique document numbers to documents based on procedures.
  • Perform and document administrative quality checks on all documents.
  • Monitor and review data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks to verify data accuracy. Adhere to data entry accuracy rates established by the supervisor/organization.
  • Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions, issues, or actions relating to document control matters.
  • Assist project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
  • Direct the project on records security classification policy and procedures.
  • Assemble information needed to support project activities.
  • Create and/or update desktop work instructions and procedures.
  • Train others in use of software applications used for document management activities.
  • Work with project team members to ensure records are complete and accurate and compliant with procedural requirements.
  • Create and distribute document processing reports, as requested.
  • Assist with developing and implement records retention and turnover plans.
  • Assist with project closeout activities with supervisor.
  • Provide metrics to supervisor, as requested.
  • Perform other tasks as assigned by supervisors and managers.
  • Ability to work overtime on short notice as required.

 

 Qualifications and Skills

Basic Qualifications

  • Level 1 - In lieu of a degree, five (5) years of relevant work experience
  • Level 2 - Bachelor's degree; or in lieu of degree, six (6) years of relevant work experience.
  • Must have the right to work and remain in the United States without sponsorship.
  • Must be able to pass a drug screen and background check.
  • Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.
  • Intermediate to expert proficiency in Database Entry and Filing. A skills test may be required.
  • Demonstrated knowledge of implementation and instruction on automated applications relative to document control,scheduling, and collaboration.

 

Minimum Qualifications

  • Experience in document control practices and processes.
  • Excellent working knowledge of computer applications.
  • Function well in a fast-paced environment and deal with pressure in a professional manner.
  • Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
  • Ability to learn new software applications and train others on software use.
  • Ability to provide guidance to others in work group.
  • Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
  • Effectively deal with and adjust quickly to changing priorities.
  • Good oral and written communication skills.
  • Ability to work independently while keeping supervisor appraised of status/issues.

 

Additional Qualifications

  • Current working experience with Aconex.
  • Prior experience working in an engineering, procurement, construction environment.
  • Prior experience with Bechtel’s software.
  • Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.