Document Management Technician

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

This role provides document management support for multiple projects as part of the Core Renewables team. Under the direction of the Project Document Manager, the Document Management Technician will provide support to the project team and perform document management and administrative tasks in accordance with applicable governance documents. This position is for a Document Management Technician to assist with the Renewables and Clean Power projects. #LI-KL1

"This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.” 

Major Responsibilities:

Level 1

• Utilize the project ECMS to register, control, distribute, transmit, file, and archive project documents
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined
• Assist with quality assurance audits, internal technical reviews, client reviews, and external audits
• Participate in monthly project quality verifications, including correction of errors
• Prepare routine documents and reports using standard Word processing tools, Excel spreadsheets, or other office software as needed to support work activities. May interact with PowerBI apps and pull reports from these tools
• Attend supplier kickoff meetings to provide training on Document Submittal requirements and will assist with creation of accounts and overall training in Aconex
• Keeping abreast of department technologies, techniques, and services that are available
• Providing technical guidance and training to project team members in the use of automated document management tools

Level 2

• Provide Aconex training to the project team and outside organizations, including vendors and Owners/Clients
• Assists the team on records security classification policy and procedures​
• Assembles information needed to support project activities, including but not limited to metrics, audits and self assessments​
• Provides input to and updates desktop work instructions, plans and procedures​
• Contributes to ideas to improve work process efficiency including automation​
• May assist with data migrations

Education and Experience Requirements:

Level 1

• Requires 2-4 years of related experience

Level 2

• Requires a minimum of 4-6 years of related experience​
• Associates degree or related technical training preferred

Required Knowledge and Skills:

• Must have the right to work and remain in the United States without visa sponsorship
• Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. Skills assessments to find proficiency level may be administered
• Must be able to multi-task and organize and prioritize assigned document management tasks
• Strong organizational skills, with attention to detail and to accuracy and have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Must be flexible and able to accept and quickly adapt to changes in work focus
• Must be willing and able to work overtime with little or no notice as necessary
• Previous document/records management experience in the construction, or engineering industry is a plus
• Experience using Aconex, to include using and managing workflows is a plus

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.