Administrative Assistant to Chief Human Resources Officer

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. 

This position is designated as part-time telework (4 days a week in office, 1 day remote) per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.  #LI-KL1 #LI-Hybrid

Major Responsibilities:

• Independently maintain the manager’s calendar, regularly scanning for conflicts and meetings that require action.
• Coordinate complex international and domestic travel arrangements, including detailed travel itineraries.
• Receive and screen phone calls on behalf of the Office of the CHRO and direct them appropriately.
• Remain informed of key issues, commitments, and priorities of the manager.
• Maintain the Office of the CHRO long-term planning calendar and Outlook calendar.
• Work collaboratively with the HR Leadership Council and peers to ensure alignment and execute high-priority tasks.
• Complete work assignments independently and ensure coverage when absent from the office.
• Collect, review, and distribute incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention.
• Arrange for special couriers (FedEx/UPS/etc.) and media services support, as necessary.
• Modify travel as necessary and provide updates to all impacted stakeholders.
• Prepare and submit detailed expense reports for the Office of the CHRO and key direct reports.
• Coordinate internal and external meetings, arranging for facilities, local IS&T support, equipment, conference calling services and catering.
• Manage internal and external visitors by notifying security with names and expected arrival dates and times as well as securing workstations/offices. 
• Keep track of office supplies and order backstock as needed.
• Oversee the HR Executive Conference Room, inclusive of screening meeting requests and ensuring the space is well kept. 
• Provide support for key direct reports, inclusive of arranging travel and coordinating catering for team meetings.

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience​.
• Associate degree or related technical training preferred.

Required Knowledge and Skills:

• Must have a minimum of 5 years of work experience (administrative or secretarial).
• Proven ability to handle sensitive and confidential information.
• Effective team player, with strong interpersonal and customer service skills.
• Ability to work flexibly and collaboratively across all levels of the organization.
• Strong attention to detail with a commitment to accuracy.
• Advanced oral and written communication skills required.
• Advanced in Microsoft 365 (Word, Excel, PowerPoint, Outlook and Teams) required.
• Advanced knowledge of common office procedures.
• Strong organizational skills required.
• Ability to perform basic mathematical calculations and conversions.
• Advanced skills in conference/meeting arrangements.
• Advanced skills in arranging travel, both domestic and international.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.