Administrative Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

Bechtel is seeking an Administrative Assistant to support our Manufacturing & Technology business unit in Reston, VA. The Administrative assistant provides highly responsible administrative support on matters of a confidential nature to various departments and managers. May be asked to perform a variety of duties, either general or specialized, through research, analysis, and coordination with other functional departments and disciplines. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Uses office automation tools and systems.

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

• Receives and screens phone calls and visitors and directs them to the appropriate parties. Completes business independently as appropriate. Ensures coverage in absence.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager. Often researches information and compiles summary reports. Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from client, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager. Maintains file of important matters for manager attention upon return. Assists staff in certain procedures.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring manager attention. Reviews outgoing mail to ensure accuracy and proper format.
• Coordinates complex travel arrangements, including details of business plans. Prepares itineraries and expense reports.
• Coordinates meetings, arranging for facilities, equipment, and catering. May prepare and distribute notices, agendas, information packets, and minutes.
• Independently maintains a hard copy or electronic calendar for responsible manager(s).
• Develops and guides the implementation of office procedures and of filing and record-keeping systems.
• May prepare or provide input to daily work planning, training, and/or employee evaluations of assigned personnel.
• Assists in cross-training other personnel in professional or discipline-specific skills, techniques, and procedures
• Performs other assignments as assigned using applicable automation systems/software. These assignments may include coordination of committee meetings and senior management meetings, preparation and control of budget and job-hour reports; coordination of special programs for the organization; administration of financial matters of a highly sensitive and confidential nature; acting as a manager delegate to meetings; and space planning and move coordination / automation coordination.

Education and Experience Requirements:

Level 1

• Requires 2-4 years of related experience.

Level 2

• Requires a minimum of 4-6 years of related experience​.
• Associate degree or related technical training preferred.

Required Knowledge and Skills:

• Must have the right to work and remain in the United States without visa sponsorship.
• Able to pass a drug screen and background check.
• Can demonstrate intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint.
• Excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax.
• Must be able to perform multiple tasks while meeting deadlines.
• Must be willing and able to work overtime with little or no notice.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to prioritize administrative deliverables.
• Operation of Bechtel standard computerized systems and other information transmission systems.
• Effective leadership skills.
• Professional telephone practices.
• Demonstrated knowledge of filing systems and common office procedures.

Preferred Qualifications:

• Previous Bechtel experience working as an administrative assistant/secretary.
• In-depth knowledge of the Bechtel organizational structure, functions, and procedures.
• Current experience supporting senior level management.
• Familiarity with Bechtel, and information management/records management requirements.
• Working knowledge of InfoWorks.
• Holds a current Certified Administrative Professional (CAP) or Certified Administrative Professional and Organizational Management (CAP-OM) certification.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.