Project Document Manager

Competencies

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is providing project and contract management services to customers in Western Australia to support exciting capital works programs, including in energy infrastructure. We are looking for people to join us to deliver these services in and around Perth where we are working within an integrated team with our customer.

Job Summary:

The Project Document Manager will establish, plan, control, and direct the scope of the document/records management program.

Major Responsibilities:

Provide document management support to include:

• Support the maintenance of the Electronic Document Management System (EDMS) database and the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Support the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
• Supervise a document management team for the management of all project documentation. 
• Support the development of and implementation of the records retention and turnover plans.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the EDMS by creating accounts and inviting users to the EMDS, perform associated tasks with EDMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
• Ensure training and training records for project administrative personnel are current.
• Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• May conduct presentations regarding project administration status and work process requirements, both internally and externally.
• Provide direction and training, partnering with administrative project teams for the processing of documentation.
• Plan from the beginning and participate in the coordination of project close-out activities with regards to records, inclusive of all functional groups represented on project.
• Use ProjecWise as another collaboration platform.

Education and Experience Requirements:

• Must have a minimum of 5-8 years (with a bachelor's degree (or international equivalent) or 9-12 years of relevant project-based experience performing document/records management with focus on configuration of the EDMS, work processes, and coordination of project workflow with other entities.
• Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team.  Experience must have been obtained within the past 5 years.
• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• Must be able to organize and prioritize assigned document management tasks
• Have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Must be flexible and able to accept and quickly adapt to changes in work focus

Required Knowledge and Skills:

• At least 2-years’ experience advanced use of Aconex
• Experienced in the use of ProjectWise

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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