Program Document Control Manager

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally.  These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world’s infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place. Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel’s capabilities for even greater opportunities in the future. 

Job Summary:

In this role, you will lead a document, records, and information management (DRIM) team to analyze, recommend, map, and implement work processes through to project completion. You will implement, support and troubleshoot the ECMS (Enterprise Content Management Systems).  You will develop metrics, prepare progress reports, and assist with training, assessments, and improvements. Your leadership will guide the team to execute successful document and records management services.

Major Responsibilities:

Level 1

• Leads a medium sized document, records & information management (DRIM) team​
• Manages the document and records management team to include analyze, recommend, map and implement document and/or records management work processes and data flows through full turnover to client​
• Assists with training, implementation, assessments and improvements​
• Develops metrics to measure the efficiency and effectiveness of processes​
• Establishes procedures and work instructions for document development, distribution and retention​

Level 2

• Leads a large project document, records & information management (DRIM) team​
• Works with Project team, functional teams, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required​
• Leads training, implementation, assessments and improvements​
• Prepares monthly progress reports for functional management​
• Monitors work of support and/or professional personnel​
• Establishes records formats as required by contract and storage requirements/methods​
• Develops ongoing improvement of processes, where this is shown to be necessary, using Six Sigma methodologies

Education and Experience Requirements:

Level 1

• Requires bachelor's degree (or international equivalent) and 8-10  years of relevant experience or 12-14 years of relevant work experience

Level 2

• Requires bachelor's degree (or international equivalent) and 10-13  years of relevant experience or 14-17 years of relevant work experience

Required Knowledge and Skills:

• Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax.
• Must have a minimum of eight years’ experience in document control preferably with Aconex. Experience must have been obtained within recent years.
• Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive.
• Must be able to demonstrate basic to intermediate proficiency using standard office automation and reporting tools, including Microsoft Excel, Outlook, Word and Power BI. Skills assessessments to determine proficiency level may be administered

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

#LI-JC1