Office Services Lead

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

The Office Services Lead supervises a variety of office services functions, such as office moves, leasehold improvements, renovation activities, food service management, reception, reproduction, communications, mail, space allocation, office supplies, furniture and equipment and miscellaneous services. Develops and recommends new and/or improved systems and procedures where necessary. Oversight, management and compliance with the ES&H Core Process for Office Facilities. Develops standards, forecasts and budgets for these services. Investigates, analyses and recommends new technologies and systems to improve work processes while staying in compliance with Bechtel and regulatory requirements.

Major Responsibilities:

• Responsible for the provision of any or all of the services mentioned above. Schedules work activities, monitors schedules and measures work progress.
• Develops and implements processes and procedures to improve or maintain the quality of these services.
• Keeps current regarding developments in technology, equipment, software applications, programs, and processes in applicable service areas.
• Responsible for budgeting and control of overhead costs, capital expenditures, and operating centers.
• Sets goals, develops work plans, strategies and budgets, determines staff and resource requirements, and schedules work assignments.
• Formulates, recommends and implements objectives, policies, plans, systems and procedures to reduce costs and improve efficiency.
• Develops management reports such as status of the group’s activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.
• Performs personnel administration activities including salary planning and administration, replacement planning, career counseling and performance evaluation.
• Maintains compliance with the ES&H Core Process 231 Office Facilities and local legislation
• May participate in special assignments such as business development or special task forces.
• Space planning, leasing, leasehold improvements, management approval letters, capital expenditure approvals to meet the business requirements.
• 24 /7 building contact

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience​
• Associate degree or related technical training preferred

Required Knowledge and Skills:

• Knowledge of and experience in budgeting, estimating and preparation of work plans.
• Knowledge of Bechtel standards and practices related to office and administrative services.
• Knowledge of applicable Bechtel, industry, legislative and regulatory standards.
• Knowledge of technology, including hardware and software applications for administrative services functions as listed above.
• Understanding of computer systems used by disciplines/groups that have interface requirements with administration.
• Effective leadership and interpersonal skills.
• Strong organizational skills.
• Ability to deal effectively and negotiate with suppliers and contractors, internal/external customers, disciplines and project groups.
• Fire Safety Advisor (Preferable)
• Certificate IV OH&S (Preferable)

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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