Document Controller

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Great infrastructure transforms communities. Our customers’ projects have a higher purpose – their roads, rail, communications, airports and energy projects are a gateway to a modern prosperous world. A world that caters for growing populations and keeps up with rapid technological change; a world that is resilient to economic and geophysical setbacks; a world powered by cleaner energy and systems that accelerate the path to global decarbonization; a world connected by smart and affordable transport networks to empower disenfranchised communities and unlock access to opportunities.

Job Summary:

This position reports to the Document Management Lead who plans, controls, and directs the full scope document and records management activities for the project. The role will work closely with the respective project team on a day-to-day basis.

Major Responsibilities:

• Register, control, distribute, transmit, file and archive project records using the Project Document Management System (Aconex).
• Maintain access to Aconex and perform other tasks associated with Aconex administration as necessary.
• Ensure all project documents are in alignment with the issued records retention and turnover plan and updated as necessary.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget requirements are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and audits.
• Process a high volume of engineering, construction, supplier, and commercial documentation, with attention to detail.
• Prepare routine documents and reports using standard word processing, spreadsheets or other office software as needed to support work activities.
• Provide technical guidance to project team members in use of automated document management tools.
• Perform / assist with other general administrative duties as assigned.

Education and Experience Requirements:

• Level 1 – 1-2 years' experience post-graduation or 5+ years relevant work experience. Will have the ability to follow defined practices and procedures and to continue to learn and apply professional concepts.
• Level 2 – 2+ years of experience post-graduation or 7+ years relevant work experience. Will have the ability to exercise judgment within defined parameters and to apply company policies & procedures to resolve a variety of issues.  

Required Knowledge and Skills:

• Must have the right to work and remain in Australia without visa sponsorship.
• Must be willing and able to travel to the project location.
• Must be able to demonstrate a high degree of individual initiative.
• Must have the ability to work flexibly and collaboratively across all levels of the organisation.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Must be able to organise and prioritize administrative deliverables.
• Must be willing and able to work overtime with little or no notice.
• Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax.
• Must have a minimum of five years’ experience in document control preferably with Aconex. Experience must have been obtained within recent years.
• Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive.
• Must be able to demonstrate basic to intermediate proficiency using standard office automation and reporting tools, including Microsoft Excel, Outlook and Word.
• Skills assessments to determine proficiency level may be administered.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.