Document Controller

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Project Overview:

Perth Airport is a 24/7 operational airport in Western Australia, serving as the 'Western Gateway' to Australia. The airport is undergoing a major $5 BN (AUD) redevelopment over the next 7 years which will see the consolidation of the airport terminals into a single terminal campus, construction of a second parallel runway and construction of supporting airport infrastructure including a new hotel and car park. Working in an integrated client management team as the Capital Portfolio Partner, Bechtel will initially be responsible for 1) leading the development of the systems, tools and processes, required by the integrated client team, to successfully plan and manage the redevelopment works, and 2) developing the portfolio cost & schedule baseline.

Job Summary:

This position is for a Document Controller on the Perth Airport Project. This role will be deployed into a project, such as Terminal or Runway, as required under the direction of the Document Management Lead who plans, controls, and directs the full scope document and records management activities for the project. The role will work closely with the respective project team on a day-to-day basis.

Major Responsibilities:

• Register, control, distribute, transmit, file and archive project records using the Project Document Management System (Aconex).
• Maintain access to Aconex and perform other tasks associated with Aconex administration as necessary.
• Ensure all project documents are in alignment with the issued records retention and turnover plan and updated as necessary.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget requirements are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and audits.
• Process a high volume of engineering, construction, supplier, and commercial documentation, with attention to detail.
• Prepare routine documents and reports using standard word processing, spreadsheets or other office software as needed to support work activities.
• Provide technical guidance to project team members in use of automated document management tools.
• Perform / assist with other general administrative duties as assigned.

Education and Experience Requirements:

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• Level 1 – 1-2 years' experience post-graduation or 5+ years relevant work experience.  Will have the ability to follow defined practices and procedures and to continue to learn and apply professional concepts.
• Level 2 – 2+ years of experience post-graduation or 7+ years relevant work experience.  Will have the ability to exercise judgment within defined parameters and to apply company policies & procedures to resolve a variety of issues.

Required Knowledge and Skills:

• Must have the right to work and remain in Australia without visa sponsorship.
• Must be willing and able to travel to the project location.
• Must be able to demonstrate a high degree of individual initiative.
• Must have the ability to work flexibly and collaboratively across all levels of the organisation.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Must be able to organise and prioritize administrative deliverables.
• Must be willing and able to work overtime with little or no notice.
• Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax.
• Must have a minimum of five years’ experience in document control preferably with Aconex. Experience must have been obtained within recent years.
• Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive.
• Must be able to demonstrate basic to intermediate proficiency using standard office automation and reporting tools, including Microsoft Excel, Outlook and Word. Skills assessments to determine proficiency level may be administered.

Total Rewards/Benefits:

There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make. In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering you the benefits and resources to live a healthy life. With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

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