Training Scheduling & Planning Coordinator

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Project Overview:

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground-based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel’s scope of service in Sentinel’s current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile-defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

For more information on the Sentinel program: https://www.bechtel.com/projects/sentinel/

Job Summary:

In this role, you will be responsible for scheduling and planning day-to-day training activities for the Sentinel Project Training Program.  You will be responsible for scheduling the appropriate training for project personnel, reserving facility resources and presenters and/or instructors as needed for in-person and online training across multiple work locations.  This position is a full-time position located at the Project Management Office in Ogden, UT, and reports to the Training Supervisor, and works a 9/80 schedule, offering every other Friday off. #LI-SNH

Major Responsibilities:

Typical Responsibilities:
    • Schedules in-person or Teams instructor/presenter led training using Microsoft Outlook at various project facilities
    • Assist with the maintenance or providing of training material as required
    • Administers and monitors all training and development programs to ensure goals are attained and schedules are met 
    • Support corrective action management responsibilities as requested
    • Coordinates with O&AS Facilities and Administrative staff in reserving the necessary resources needed for scheduling training
    • May Interface with project and customer assessors during surveillances, self-assessments, and audits
    • Assists with performing quality reviews, assessments, and responding to feedback to improve training efficiency, processes, and cost efficiency
    • Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
    • Handles routine and complicated items independently and anticipates problems and changing priorities
    • Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol
    • Anticipates changing priorities and problems, alerting supervisor as required
    • May prepare detailed expense reports using Concur or other expense report software as required
    • Reviews outgoing correspondence to ensure accuracy and proper format
    • Assists in coordinating internal and/or external meetings
    • May maintain shared team calendar using Outlook or other scheduling software, as appropriate
    • Works with confidential information
    • May assist with obtaining document numbers and submitting training documents to Document Control for processing into the electronic content management system
Skill Level:
    • Applies job skills and company policies & procedures to complete tasks
    • Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
Job Complexity:
    • Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
Supervision:
    • Limited supervision with latitude for judgment
    • Regularly completes assignments with little to no assistance
    • May assist less experienced team members

Education and Experience Requirements:

• Requires 2-4 years of related experience.

Required Knowledge and Skills:

• Intermediate to advanced skills in Microsoft Office Products, particularly with Word, Excel, Outlook, and PowerPoint
• Advanced verbal, written, and interpersonal skills to effectively collaborate in a team environment with the ability to work with personnel at all levels with varied backgrounds

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.