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Subcontract Administrator

Requisition ID:  255379

Requisition Posting End Date: 05/27/2022

Project Overview:


Bechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.


UPF will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy’s largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration’s largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provide enriched uranium capabilities well into the future.


The UPF project works on a 9-80 schedule with every other Friday off. Start times are flexible but the standard work week is: Monday - Thursday from 7:00 am to 4:30 pm. The schedule on working Fridays is: 7:00am-3:30 pm.


Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable.


Position Summary:


Planning, formation, administration and close-out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. Performs tasks as assigned to include, but not limited to, planning, bidder prequalification, development of bidder lists, development of bid solicitation packages, bid analysis, negotiations, administration, change management, and close-out of service and construction type subcontracts. Tasks may include cradle-to-grave or managing the turnover transition of the awarded subcontracts for field administration. Assists with development and enforcement of master pro-forma documents.


Participates in planning, work hour calculations and budgeting as it relates to project subcontracting activities. Develops and monitors project work-hour estimates and master contracts forms.

May provide guidance to project team personnel, during the planning, bid, evaluation, award, administration and close-out phases when required by workload, complexity or other factors. Participates in the planning, staffing, training and development of subcontracts personnel.


Job Dimensions:


A.   Supervision Received

  • Reports directly to the Subcontract Manager / Supervisor.
  • Receives technical and functional guidance from the Subcontract Manager / Supervisor.


B.    Supervision Exercised

  • May provide guidance to subcontract formation and/or subcontract administration personnel.


C.     Contacts

  • Maintains contact with management and participates in negotiations with bidders and subcontractors.
  • Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, etc., who have been assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix.




  • Implements the DOR matrix which records the project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures (SWPP) applicable to subcontract administration.
  • Planning, formation, bid, evaluate, award, administration and closeout of assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected schedule, financial or technical difficulties or concerns.
  • Develops bid tabulations, bidder recommendation, and approves selection of suppliers within delegated approval authority. Ensures all commitments are accurately presented to Management and follows established approval and signature authorities contained in company policies and procedures.
  • Prepare written negotiating plans and conducts negotiations as required during the evaluation, award and administration phase, to include negotiation of post-award changes.
  • Exercises execution authority within signatory authority.
  • Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
  • Maintains relationships with bidders and subcontracts personnel in order to resolve specific project problems, to be aware of current market conditions, and to inform bidders and subcontractors, when necessary, of the overall project requirements.
  • Maintains contact with corporate groups, functional departments and global business unit contracts personnel.
  • Maintains contact with client personnel as authorized and/or directed.
  • Administers moderately complex subcontract changes through development of a written negotiation plan and conducting negotiations with subcontractor personnel to arrive at a fair and reasonable settlement.
  • Represents Bechtel in contractual discussions of moderate complexity.
  • Administers information programs to ensure mutual understanding of subcontract terms and conditions.
  • Prepares periodic status reports for management and client personnel.
  • Assists with various data-calls from project management, Defense Contract Audit Agency (DCAA), Inspector Generals (IG) office, and customer/client, etc.


Qualifications and Skills:

Basic Qualifications:

  •  Education and experience requirements: BA/BS Degree in related field plus a minimum of 9 years construction type subcontract administration related experience OR in lieu of degree, 15 plus years of professional, related experience.
  • Must be a US citizen
  • Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment, education and travel
  • Must be able to obtain site security badge for access to work site


Minimum Qualifications:

  • Solid working knowledge of fixed-price family of subcontracts with stated experience in construction type subcontracts according to procurement regulations, policies and practices.
  • Demonstrated administrative and organizational skills.
  • Demonstrated oral and written communication skills.
  • Experience in developing various subcontract types, fee arrangements, contract terms and legal requirements.
  • Experience in developing and recommending potential solutions to contractual problems and concerns to management.
  • Working knowledge of contract law, negotiations, accounting or cost engineering gained through education or work experience.
  • Working knowledge of Federal Acquisition Regulations (FAR) and applicable Agency Supplements.
  • Working understanding of Federal Contracts and the flow-down of applicable clauses and requirements.
  • Working understanding of Cost Accounting Standards, and determination process for applicability to the work.


Preferred Qualifications:

  • Working knowledge of fixed-price family of construction and technical service type subcontracts with proven experience in change management requirements.
  • Specialized courses or experience in pricing, contract law, negotiations, accounting and subcontract administration with emphasis on federal contracting.
  • Working knowledge of engineering/construction industry contracting practices and Bechtel policies, procedures and work practices.
  • Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements with emphasis on construction type subcontracts.
  • Solid understanding of federal contracts and the flow-down and enforcement of applicable clauses and requirements, such as labor laws, environmental laws, safety, security, quality matters.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.