Document Control Specialist

Requisition ID:  286448

• Relocation Authorized:  None
• Telework Type: Full-Time Office/Project 
• Work Location: New York, NY
• Salary Range: $90,990 - $122,830 annually (Determined by function, education, experience, and qualifications of the applicant.)
• NY Positions: A 5% salary uplift is provided on top of base salary for positions that are worked in New York City, which is subject to change depending on market conditions.

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

The Document Control Specialist will establish, plan, control, and direct all aspects of the document management program for the project. #LI-HB1

Major Responsibilities:

• Support the maintenance of the Electronic Document Management System (EDMS) and the security model based on project needs, to register, control, distribute, transmit, file, and archive project records.
• Planning the scope of document/records management work, establish priorities, and may train personnel to perform their assigned duties for project.
• Support the development of and implementation of the records retention and turnover plans.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the EDMS by creating accounts and inviting users to the EMDS.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
• Ensure training and training records for project administrative personnel are current.
• Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• May conduct presentations regarding project administration status and work process requirements, both internally and externally.
• Provide direction and training, partnering with administrative project teams for the processing of documentation.
• Participate in the coordination of project close-out activities inclusive of all functional groups represented on project.

Education and Experience Requirements:

• Must have a minimum of 8 years project-based experience performing document/records management with focus on work processes, and coordination of project workflows with other entities. Experience must have been obtained within the past 10 years
• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• Must be able to organize and prioritize assigned document management tasks
• Have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Must be flexible and able to accept and quickly adapt to changes in work focus

Required Knowledge and Skills:

• Four or more years’ experience managing a records / document control program on a Bechtel project.
• At least 2-years of experience as an Aconex Org Admin
• Previous Rail experience
• Previous P3 experience

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com