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Contracts Management Assistant

Requisition ID:  262000

  • Relocation Authorized: None
  • Requisition Posting End Date:  
  • Grade: 23
  • Position to be Panel Interviewed? Yes 
  • Telework Type: Part-Time Telework 
  • Employee Referral Amount:  

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. 

 

 

Job Description

 

Bechtel / HS2 Delivery Partner – Contracts Management Assistant (LONDON)

 

Grade 23

 

HS2 is a hugely important project for the country as it will generate economic opportunities for those communities and businesses between Birmingham, Manchester, Leeds and beyond. HS2 will play an increasingly important part in the post Covid-19 pandemic recovery and this team is a key part of the engine to make this happen.

 

Bechtel provides expert engineering, environmental, engagement and project management support across Phase 2b. We focus on the delivery of Hybrid Bills and advice to HS2's client, the Department of Transport, to assist her Majesty's Government in making investment decisions.

 

Bechtel has worked on the UK's largest and most complex rail projects including HS1, Tube Lines, Crossrail, West Coast Mainline and Great Western Route Modernisation. HS2 will add to this iconic portfolio.

 

We share our client, HS2's values with Safety, Sustainability and Innovation, at the heart of what we believe; respect, integrity, trust and collaboration describes how we deliver.

 

We are seeking an assistant contract administrator to be based in HS2’s LONDON office but will permit both home and office work.

 

 

SUMMARY

 

To provide support to the Hybrid Bill team in order to ensure contract obligations are met by all parties and to positively influence supplier performance and value for money.

 

 

ESSENTIAL JOB DUTIES

 

·       Reports to the Commercial Manager regarding the contract management resources engaged in response to HS2 Ltd programme needs to ensure that contracts are developed, agreed and delivered to the agreed specification.

·       Provide commercial information to support decision making across HS2’s contracts and manage contracts to ensure strategic objectives are delivered.

·       Review and monitor the administration of the commercial agreements with third party suppliers to ensure contract administration complies with statutory requirements and relevant government policies and delivers value for money.

·       Review and monitor HS2 contracts, instructions and contract administration to ensure that a commercial approach is applied to deliver value for money and that there is consistency across HS2.

·       Negotiation of commercial agreements with third parties, coordinating interfaces and integration across various contracts and suppliers

·       Ensuring that HS2 has the goods and services required by the organization to guarantee success across each stage of the delivery cycle.

·       Supporting the administration of the obligations of the project Manager under the NEC3 contract.

 

JOB KNOWLEDGE /SKILLS

 

SKILLS

·       Ability to administer contracts to deliver infrastructure or similar capital projects and programmes.

·       Administration and organisational skills – including ability (or willingness to learn) to use databases and document management systems 

·       Capability to use standard desktop programmes such as Excel, Word, Powerpoint, Outlook and Teams to a proficient level.

·       Ability or willingness to learn to produce and manipulate a range of forecasting and numerical analysis tools including spreadsheets, pivot tables and databases. 

·       Analysis skills – including compiling, assessing and analysing information and data reports to identify key issues. 

·       Ability to use Excel spreadsheets, MS Word and PowerPoint or equivalent packages  

·       Effective verbal and written communication skills in order to be able to clearly communicate

·       Personable approach in working with teams and individuals across the organisation 

·       Ability to demonstrate compliance with defined polices, procedures and processes within complex and multi-disciplinary settings.

·       Ability to demonstrate an ability to manage suppliers to achieve pre-defined outcomes. 

·       Ability to demonstrate ability to positively influence supplier performance.

·       Ability to demonstrate ability to assess value for money.

·       Ability to demonstrate an understanding of dispute resolution.

·       A knowledge of contract, commercial and risk management methods

 

 

Desirable Qualifications

Qualification befitting to Business Management or associated studies which support the role in a Civil Engineering / Land and Property setting.

 

Please Note:

All government funded organisations are required to ensure that any personnel employed or engaged by them to work in their offices or on their systems, comply with this standard. The check criteria involves verification of identity; nationality and immigration status; employment history (past 5 years) and criminal record.

What you can expect from us:

At Bechtel we offer a competitive salary package with the opportunity for flexible working to achieve greater work-life balance. Employee wellbeing is at the centre of our business and Bechtel is committed to offering you the benefits and resources to live healthy lives. We can offer:

·       Flexible Working

·       Private Medical Coverage

·       Life Insurance Program

·       Pension Scheme

·       Employee Assistance Program

·       Long Term Disability Scheme

 

www.bechtel.com

Bechtel is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, physical or mental disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

 

 

Please speak with your Bechtel recruiter to determine what COVID-19 safety protocols apply to the work location for the job you are seeking. The protocols for the position may be different from those of your current work location and may include a vaccination or testing requirement. Should you be selected, you will be required to comply with the COVID-19 safety protocols of your new work location. 

Bechtel’s internal staffing policy includes the minimum time that you need to be in your current position before applying to a new position.  Please refer to the applicable policy manual and ensure you meet the minimum requirements.

Per Policy 203-Internal Staffing, the Functional Manager of all internal Bechtel employees that are selected to proceed with an interview as part of Bechtel’s internal recruitment process will receive a notification including the position title and corresponding Functional Lead.