Supplier Document Control Specialist

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Project Overview:

Bechtel and Westinghouse Electric Company have partnered to deliver the first Poland nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility.    

This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come.  

Job Summary:

Performs Supplier document processing for data entry of supply chain document information with a focus on supplier documents into an electronic document management system (Aconex). Interfaces with suppliers in the support of their use of Aconex.  Adjust priorities according to direction. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures; works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel’s “Zero Accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.

This position will report to the Supplier Document Manager.

Work Schedule: Schedule E (5/8 Monday – Friday, 7:30 AM to 4:00 PM (Telework - Remote Friday/option to expand remote work at later date)

Major Responsibilities:

• Process supply chain documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines.
• Must be able to create and present Aconex supplier training material for the Supplier Document Control portion to Suppliers, Supply Chain and Engineering personnel, remotely and/or in-person.
• Maintain and update the Supplier Submittal Register (SSR) form along with supporting Workflows.
• Adjust priorities according to direction.
• Perform data entry into an electronic document management system (EDMS).
• Perform a variety of records management clerical duties of either a general or specialized nature.
• Produce reports using standard office automation tools such as MS Excel and Word.
• Assign document numbers and enter related pertinent information into the EDMS as required.
• Maintain the filing system and record copies of project documents as directed by supervisor.
• Interface on a routine basis with a variety of project personnel providing support/responding to questions.
• Perform other administrative activities/assignments as directed by supervisor.
• Operate standard office equipment, including automation tools.
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required.
• Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.
• Scan documents as necessary.
• Perform quality control of scanned images and data entry.
• Maintain proper document configuration management in support of engineering, procurement and construction.
• Provide general and technical support to project personnel in the use of Aconex and other software used by Document Control.
• Accurately tracking and reporting time worked on daily log.
• Must perform a Daily, Weekly Verification of work you perform.
• Adhering to all charging practices.
• Ability to work overtime and/or hours outside of the normal work periods.
• Position requires travel, both domestic and international, to perform training in use of Aconex and associated Supplier documents submittal processes.

Education and Experience Requirements:

Requires a bachelors degree or equivalent, or, in lieu of formal degree, a minimum of 1 year related document control and/or records management experience.

Required Knowledge and Skills:

• Must be able to provide guidance to Bechtel supply chain document control group, suppliers, supply chain and engineering related to supplier documents
• Good working knowledge of computer applications.
• Ability to type accurately; ability to format properly.
• Must have great attention to detail.
• Ability to follow written direction.
• Good organizational skills.
• Willing to perform repetitive data entry.
• Demonstrated abilities in utilizing EDMS to perform data entry.
• Familiarity with scanning process and equipment.
• Good oral and written communication skills.
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude.
• Ability to work remote effectively in accordance with remote work requirements.

Minimum Qualifications:

• Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education.
• Must possess the right to work and remain in the United States without sponsorship.

Preferred Qualifications

• Experience with Electronic Document Management System with strong configuration management functionality.
• Knowledge of electronic file transfer.
• Proficient in extracting reports and performing queries.
• Must be willing to learn new processes, procedures, and software.
• Must possess a high degree of individual initiative, flexibility, diplomacy, and accuracy.
• Must demonstrate a positive attitude and work effectively with a variety of team members.
• Ability to perform multiple tasks and easily adjust to shifting priorities.
• Previous document control experience on a Engineering, Supply Chain or Construction Project.
• Basic to intermediate knowledge of Microsoft Outlook, Word and Excel.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.