Administrative Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel currently manages the Mobile Launcher 2 Project which is the design and construction of a launch platform for the National Aeronautics and Space Administration (NASA). The purpose of ML2, located at Kennedy Space Center (KSC), is to provide a launch platform for the Space Launch System (SLS), an advanced launch vehicle that will fill America’s need for deep space missions.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. #LI-SNH

Major Responsibilities:

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision​
• Handles routine and complicated items independently and anticipates problems and changing priorities​
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information​
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate​
• Maintains forms, databases and tracking tools
• Order supplies
• Provide timecard input or proxy for the team as required
• Prepare and proofread standard forms, correspondence and reports
• Asemble, copy and distribute documentation packages
• May coordinate project seating requirements
• Work closely with IS&T to assure that employees have access to computers and shared drives
• May assist with facilities duties as needed

Education and Experience Requirements:

• Requires 2-4 years of related experience
• Requires a High School Diploma or equivalent

Required Knowledge and Skills:

• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers. 
• Extensive experience in all phases of administrative and secretarial functions.
• Ability to coordinate manager-level meetings and adhere to project protocol.   
• Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion. 
• Must be able to multitask while maintaining attention to detail and accuracy. 
• Must be able to work effectively in an extremely fast-paced, high-energy environment. 
• Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed. 
• Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
• Must be able to independently anticipate problems and changing priorities.
• Must be willing and able to work overtime with little or no notice.
• Experience arranging travel and processing expense reports using an electronic system.
• The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.