Site Project Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

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Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is the licensing, engineering, procurement, and construction partner on TerraPower’s Natrium team. Selected by the U.S. Department of Energy (DOE) for its Advanced Reactor Demonstration Program, Natrium is participating in a DOE initiative to re-establish U.S. leadership in nuclear energy that provides matching funding to industry to design and build an operational advanced reactor. TerraPower, a leading advanced generation technology company founded by former Microsoft CEO Bill Gates, will be deploying its 345 MWe sodium fast reactor (SFR), called Natrium. The Natrium plant features an advanced, cost-competitive reactor design that is safer, simpler, easier and less costly to construct, less expensive to operate, and able to provide energy that is competitive with fossil fuels. It also features an innovative molten salt energy storage system designed to be complementary to solar and wind power by evening out the peaks and valleys in production when the sun is not shining, or the wind is not blowing. With the reactor and energy storage output combined, the plant can produce more than 500 MWe of power. Other Team Natrium partners include GE Hitachi Nuclear Energy, Energy Northwest, PacifiCorp, and Duke Energy, along with support from a number of national laboratories and universities. This DOE Program has the potential to be the largest funding program for advanced nuclear power in U.S. history and will shape the future of nuclear energy for decades. We invite you to join our team for this historic and interesting opportunity. 

Job Summary:

In this role, you will lead office and administrative personnel to provide a variety of office services, including but not limited to project administration, technical publications, building operations and services, and facilities planning. You will set goals, develop work plans, and investigate and analyze new technologies. Your recommendations will improve work processes for the team. #LI-SNH

Major Responsibilities:

• Manage the Office and Administrative Services (O&AS) Department for the Natrium Project. 
• Responsible for providing administrative and office services personnel to support the project in the areas of facilities management, office services, records management, document control, and administrative support. 
• Coordinate with various departments to ensure their requirements for personnel seating assignments and office equipment are met.
• Provide recommendations to management related to administrative and office services functions.
• Coordinate with various departments to manage the records turnover to the client.
• Provide departmental and operational supervision for O&AS staff.
• Responsible for performance monitoring, performance reviews, salary planning and career counseling for employees within the O&AS organization.
• Provides input to ranking and salary planning.
• Coordinate with Human Resources for recruitment and staffing activities. Prepare position requisitions, conduct interviews, and make recommendations on desired candidates.
• Provide input to the CAM for O&AS budgets and staffing plans.
• Manage/direct the document control and records management activities of the project.
• Manage system administrative functions for the document control programs on the project.
• Provide guidance and direction to the office services, facilities, administration, and clerical personnel assigned to the project.
• Oversee Required Reading program.
• Supports the site access program.
• Plans, directs and coordinates project office space including management of facilities, location and set up of project offices, physical office layout including tenant improvements, space management, managing office moves, mail services, telephones, conference rooms, maintenance of building security system, and coordination of computer needs with the IS&T organization.
• Coordinate with procurement to develop contracts to provide office supplies, office equipment, cleaning services, and other items or services needed for the project office to run smoothly. 
• Approve office equipment and office services purchases and services.
• Develop and issue plans, procedures, and desk instructions for O&AS, as needed, which include reviewing and commenting on other departments’ procedures.
• Control the issuance of project forms and procedures. 
• Contributes to and evaluates work process improvements.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 8 -10  years of relevant experience or 12-14 years of relevant work experience

Required Knowledge and Skills:

Basic Qualifications:

• This role requires a facility-specific clearance that requires U.S. Citizenship to obtain.
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.
• Must be able to obtain and maintain site badge for access. 

Minimum Qualifications:

• Excellent written and oral communication skills.
• Demonstrated knowledge of planning for and implementation of automated applications related to document control, office services, scheduling and collaboration. 
• Working knowledge of computer programs for records tracking, archival, retention, and storage.
• Proficiency and experience in project administration, including procedural work, customer interface, document control and records management, and project close-out activities.
• Knowledge of Bechtel processes and procedures related to O&AS functions.
• Excellent organization/time management, problem solving, leadership and interpersonal skills. 
• Experience in instruction, supervision, and management of personnel.
• Knowledge of NS&E engineering, procurement, construction, safety, and project management functions, including their procedures, records, and automation systems used in support of projects and functions.

Preferred Qualifications:

• Prior experience managing office space and office services activities. 
• Knowledge of government contractual requirements. 
• Prior experience working in an engineering, procurement, and construction environment. 
• Prior experience working in a government contracts environment. 
• Prior experience with Bechtel’s Aconex software, a plus.
• Knowledge of NS&E organization structure, functions, policies and procedures, industry, and regulatory standards. 
• Knowledge of NS&E financial and human resources processes. 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.