Workforce Services Administrator

Requisition ID: 281057 

•  Relocation Authorized: National - Camp 
• Telework Type: Full-Time Office/Project 
• Work Location: Karratha WA 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy. Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day. Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2. Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.

Job Summary:

Bechtel is seeking a Workforce Services Administrator to join the Pluto Train 2 Project team, based in Karratha WA. The Workforce Services function is comprised of several functions including, Employee and Industrial Relations, craft professional Recruitment, Transport, Camp Management, Site Access Control (Security) and professional craft Training. We seek to optimise our professional craft performance whilst minimizing industrial risk. The Workforce Services Administrator supports the Workforce Services function, working closely with the broader team and implementation of the Workforce Services strategy.

Major Responsibilities:

• Understanding and personally complying with Project environmental, safety and health philosophy, systems, and requirements.
• Proven ability to maintain confidentiality of sensitive craft professional personnel files, queries, and information.
• Complies with Bechtel and Workforce Services department policies and practices
• Assist in coordinating meeting arrangements and catering services for department functions
• Support the broader administrative team in ordering office supplies and maintaining a supply cabinet
• Publish, translate, and distribute department bulletins throughout office crib and ablution facilities.
• Performs data entry into Workforce Services Systems such as Training / Accreditation / Qualification and Performance Evaluations.
• Supports new hire mobilisation and orientations
• Assist in development and deployment of site orientation induction and onboarding materials and SME VOC scheduling
• Assist with collection of information and data in support of Workforce Services specific task/activities
• Assists in maintaining filing system for project files, including legal correspondence, verifications, and other documentations
• Badging New Starters and Facilitating mobilisation PPE and reissue PPE as required.
• Create, maintain and archive employee training files (including scanning and filing)
• Collecting, verifying, uploading, and entry of qualifications and competencies for New Starters post mobilisation
• Print, collate, maintain CTO (energised tool assessment) materials
• Maintain accurate training, VOC, CTO records
• Ensure all training related materials and resources are up to date and accessible.
• Serve as the primary point of contact for VOC enquiries
• Running reports on training, VOC activities / compliance
• Scheduling VOCs, off site training
• Maintaining rosters, requesting flights & accommodation, leave requests and TAFE blocks for apprentices
• Tracking of employee’s competencies and renewal periods to maintain current and accurate compliance based documentation e.g. HRWL, Working at Heights & Confined Space Entry
• Provide support to the inductions administrative processes and SME VOC scheduling
• Liaise with multiple construction departments and HSE
• Other tasks as designated by the Workforce Services Manager.

Qualification/Job Requirements:

• Minimum 5 years working in an administrative capacity, supporting functions such as Training / HSE, Human Resources or People and Culture.

Required Knowledge and Skills:

• Administrative assistant or Industrial project support experience
• Intermediate knowledge of Recruitment and Onboarding systems
• High level of administration skills/experience including: data entry, preparing correspondence, MS Suite – Outlook, Word & Excel (SAP is desirable)
• General understanding of records management (for example Aconex or Teambinder) and processing requirements in a construction environment.
• Solutions focused with excellent verbal and written communication skills
• Maintaining project or departmental filing systems
• Proven time management skills and team oriented
• High attention to detail and compliance orientated
• Be highly organised and task oriented with the ability to deliver on multiple priorities

Working Rights in Australia without employer sponsorship are required.

We are a 2024 Circle Back Initiative Employer & commit to respond to every applicant. 

Additional Information:

This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather. Some lifting may be required. Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task (i.e. respirator, harness, life vest, hearing protection, etc.).

The Pluto Train 2 Project is a Major Hazard Facility meaning this is a non-smoking site and no tobacco products – i.e. cigarettes, vapes, lighters, tobacco - are permitted to be brought to the site.

This position is available to both local and non-local personnel. For non-locals (FIFO/DIDO), the working roster is 3/1.

Total Rewards/Benefits:

There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make. In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering you the benefits and resources to live a healthy life.

With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com