Subcontracts Administrator

Requisition ID: 286140 

•  Relocation Authorized: National - Camp 
• Telework Type: Full-Time Office/Project 
• Work Location: Karratha WA 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview: 

Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy. Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day. Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2. Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.

Job Summary:

The Subcontracts Administrator is responsible for the formation, award and administration of less complex subcontracts in accordance with established project procedures and corporate guidelines. This position supports the overall subcontracting strategy through effective coordination, negotiation, and contract execution. This role involves collaboration with internal stakeholders including Engineering, Construction, Commissioning & Startup (CSU) and Project Controls to ensure subcontract compliance with scope, schedule, cost, and quality requirements.

Major Responsibilities:

Subcontract Formation

• Prepares and maintains bidders’ lists; conducts supplier prequalification.
• Develops Request for Quotation (RFQ) packages in coordination with functional groups.
• Issues RFQ packages to qualified bidders and manages the clarification process.
• Coordinates and participates in pre-bid, bid clarification, and pre-award meetings.
• Receives, opens, and conducts commercial evaluations of bids.
• Prepares Commercial Bid Summaries and recommendation for award.
• Leads or supports negotiation of subcontract terms and pricing for assigned packages.
• Secures required approvals in accordance with Supply Chain procedures.
• Prepares and conforms subcontract documents for execution.
• Organises and leads kick-off and other contractual meetings as required.
• Prepares and issues meeting minutes and action logs.

Subcontract Management

• Implements the subcontract management tasks as defined in the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures.
• Maintains continuous oversight of assigned subcontract performance, reporting on schedule, cost, and technical compliance.
• Coordinates with internal stakeholders to manage operational activities impacting subcontractor obligations and performance.
• Negotiates and processes subcontract changes of low to moderate complexity.
• Prepares and maintains meeting notes, status reports, performance summaries, and other documentation for internal distribution.
• Supports resolution of subcontractor claims and facilitates subcontract closeout process.
• Utilises digital tools such as Digital Supply Chain platform, Unifier and Aconex to manage subcontract workflows.

Education and Experience Requirements:

• Bachelor's degree (or international equivalent) in business, supply chain, engineering, or related field.
• 5-8 years of relevant experience in subcontract formation and/or administration, or 9-12 years of relevant professional work experience in lieu of a degree.
• Prior experience support large-scale infrastructure or EPC projects is preferred

Required Knowledge and Skills: 

• Strong understanding of subcontract formation and administration principles.
• Demonstrated ability to develop RFQ packages and manage bid evaluations.
• Experience in contract negotiations, including commercial terms and conditions.
• Proficiency in coordinating with cross-functional teams (Engineering, Construction, CSU and Project Controls).
• Effective communication and interpersonal skills.
• Familiarity with digital supply chain tools and data systems.

Additional Information:

This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather. Some lifting may be required. Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task (i.e. respirator, harness, life vest, hearing protection, etc.).

The Pluto Train 2 Project is a Major Hazard Facility meaning this is a non-smoking site and no tobacco products – i.e. cigarettes, vapes, lighters, tobacco - are permitted to be brought to the site. Mobile phones and other personal electronic devices – i.e. wireless headphones, iPads, smart watches - are also not permitted on site. 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com