Senior Management Administrative Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel Manufacturing and Technology (M&T) is an exciting and growing business that serves the increasing demand of EPC services for customers in the semiconductor (manufacturing facilities and supply chain); data center, electric vehicle (batteries, charging infrastructure, and production); and life sciences markets.

M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T will solve the industries toughest challenges, building both our company and the world for the future.

Headquartered in the U.S. with employees in various states, M&T also has colleagues in the United Kingdom, India, and other locations while we actively pursue exciting opportunities in other parts of the world. We are looking for talented people to join our team that are passionate about making a difference and contributing to historical projects that will have a lasting impact on society.

Job Summary:

Provides a full range of high-level administrative support to an M&T senior management team. The role requires handling confidential and sensitive information with discretion and professionalism, with a strong emphasis on protocol, accuracy, and organization.Communicates effectively with senior managers, clients, and team members. Proactively anticipates shifting priorities, exercises sound judgment, and independently resolves issues to support efficient senior manager operations. 

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.#LI-SM2

Major Responsibilities:

• Screens and prioritizes incoming calls and visitors; independently handles routine matters, directs inquiries to appropriate staff, and escalates critical issues as needed; follows up to ensure timely resolution.
• Serves as a liaison between senior management and staff; coordinates internal business activities and manages requests, resolving them independently when appropriate.
• Maintains awareness of senior manager priorities, key issues, and commitments; conducts research and prepares concise summaries to support decision-making.
• Reviews outgoing documents requiring senior manager approval to ensure accuracy, completeness, and compliance with formatting standards.
• Reviews and formats senior manager-level presentations for clarity, consistency, and professionalism; coordinates input from cross-functional teams.
• Supports the business development team’s opportunity screening and tracking process, including collecting and consolidating inputs from team members, maintaining opportunity data and documentation in Microsoft Dynamics, supporting pipeline governance and reporting activities, tracking key actions and milestones, and helping ensure leadership visibility into priority pursuits and business development initiatives.
• Reviews and distributes incoming correspondence; responds to routine inquiries and routes items appropriately; follows up to ensure timely completion of actions.
• Manages and adjusts senior manager calendars, scheduling and rescheduling based on competing priorities and business requirements.
• Coordinates complex domestic and international travel, including visas and passports, and prepares detailed itineraries aligned with business needs.

Other Major Responsibilities:

• Prepares and submits travel expense reports in Concur, ensuring accurate reconciliation with corporate credit card statements.
• Organizes meetings (on-site and off-site), including logistics, facilities, equipment, and catering; prepares and distributes agendas, materials, and meeting minutes.
• Evaluates urgent or sensitive matters in the senior manager’s absence and ensures appropriate handling; maintains a prioritized log of items requiring follow-up.
• Compiles, analyzes, and prepares reports, correspondence, and other materials, ensuring accuracy and clarity.
• Maintains department organization charts and personnel rosters, updates proactively and coordinates approvals and distribution.
• Plans and organizes business-related events, including client meetings, team events, and recognition functions.
• Works effectively in a fast-paced, high-demand environment and adapts to changing priorities.
• Performs other duties as assigned.

Education and Experience Requirements:

• Bachelor’s degree and 3 years of relevant experience, or 10 years of related experience in lieu of a degree.
• Must have authorization to work in the United States without visa sponsorship.Intermediate proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• A skills assessment may be administered.
• Strong written and verbal communication skills, including grammar and syntax.
• A skills assessment may be administered.
• Demonstrated ability to make decisions independently within scope of role.
• Ability to anticipate issues, manage changing priorities, and communicate proactively with leadership.
• Proven ability to handle confidential information with discretion.

Required Knowledge and Skills:

• Advanced written and verbal communication skills, including grammar, spelling, punctuation, and professional tone.
• Extensive experience in administrative support within a senior manager-level environment.
• Proven ability to coordinate senior manager meetings and manage complex scheduling requirements.
• Ability to provide direction and guidance to others when needed.
• Professional demeanor and ability to interact effectively across all levels of the organization.
• Willingness and ability to work overtime with little or no notice.
• Experience coordinating domestic and international travel, including visas and passports.
• Experience managing senior manager calendars.
• Experience organizing large meetings and events.
• Ability to compile and analyze non-technical and semi-technical data for reports.
• Strong writing skills to prepare correspondence for senior manager signature.
• Knowledge of Bechtel’s organizational structure, systems, and procedures.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.