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Prime Contract Administrator

Requisition ID:  221398

SUMMARY

Provides principal support to the Project management team in the effective administration of the prime contract between Bechtel and its customer.  Responsible for or, on major projects, assists in establishing and implementing contracts administration procedures consistent with the guidelines set forth in the Prime Contracts Management Manual.

 

JOB DIMENSIONS

  1. Supervision Received
  • Reports directly to the Project Manager, Project Commercial Manager or other designated manager
  • Receives technical and functional guidance from the Project Contracts Manager or the responsible functional Manager of Contracts
  1. Supervision Exercised
  • May provide operational supervision as well as technical and functional guidance to Prime Contract Representative(s) and other contracts/claims personnel as assigned.
  1. Contacts
  • Project Management, Contract Management and other functional managers such as Labor Relations, Health and Safety, Business Managers and their staff.
  • Customer’s Representative and project/contract staff
  • Legal and Risk Management

 

ESSENTIAL JOB DUTIES

  1. With the project team, identify the contract baseline, including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract. 
  2. Develop and maintain the Contract Management Responsibilities Matrix which records the Project Team’s agreed assignment of various contract management tasks;
  3. Establish and manage the Contract Requirements Action List identifying the specific contract actions and obligations of Bechtel and the customer and the individual responsible for each action;
  4. Establish and manage a Contract Notice Requirements Action List which identifies the contractually required notices and the individual responsible for initiating each notice;
  5. Prepare an analysis of the prime contract general terms and conditions to highlight areas of potential risk such as ambiguities, omissions and conflicts; as work proceeds, assist the Project Manager in mitigating those risks that arise; closely monitor and support remedial actions as necessary and recommend appropriate tradeoffs to the Project Manager.
  6. As directed, prepare change orders to the contract and negotiate such change orders;
  7. Work with Construction, Engineering, Procurement, Legal and Risk Management to ensure that subcontracts contain appropriate flowdown of prime contract terms, and assist in facilitating organizational interfaces between those performing subcontract formation and administration;
  8. Participate in project related meetings, work closely with Construction, Engineering, Procurement/Contracts, and Project Controls, and review project financial data to:
  • Ensure awareness of all project activities that may affect the prime contract;
  • Identify opportunities for revenue enhancement, schedule relief and claim avoidance;
  • Recommend appropriate actions to protect Bechtel’s interest and/or improve project performance;
  • Ensure compliance with prime contract terms and conditions;
  1. Develop a program to identify and prepare claims as they develop and direct the efforts to negotiate and resolve claims in coordination with the Claims Group and Legal Department;
  2. Work with Risk Management to assure adherence to contract insurance provisions and coordinates any requirements in this regard with responsible organization;
  3. Coordinate the handling of prime contract closeout requirements;
  4. Contribute to the development and delivery of ongoing training to address prime contract management principles, subcontract formation and administration and identification of claims;

 

JOB KNOWLEDGE

Degree in Business, Quantity Surveying, Law, Engineering, Construction Management or Cost Engineering or equivalent experience

Courses or experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling are a plus

Working knowledge of engineering/construction industry contracting practices, applicable government and commercial regulations and practices, and Bechtel policies, procedures and work practices

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.