Industrial Relations Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

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Job Summary:

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management. Office administrator will also be knowledgeable in labor relations and human resources matters, gathering, collecting, and maintaining documents and records required for contract and policy development, and investigations. 
 

Major Responsibilities:

Supervisory Responsibilities:
•    Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

Duties/Responsibilities:
•    Assist office managers with daily tasks such as, printing documents, creating letterheads, converting pdfs files, and reformatting documents, as needed. 
•    Maintain office accounting services which includes invoice processing (including project drug screening), accounts payable/ receivable, expense report processing/reimbursement tracking and company credit card management.
•    Process Concur reports colleagues/managers 
•    Oversee and maintain IT equipment inventory which includes distribution of new equipment and inventory audit responses.
•    Maintain office operations such as door schedule and badging, upgrades, facilities maintenance, and the negotiations of the Deer Park lease.
•    Employment processor for day-to-day functions such as: promotions; demotions; hire; termination; benefits administration; project transfers; payroll corrections; travel allowance; evaluations; reprimand; timesheet maintenance; and addressing general employee/management concerns for BEO.
•    Assist employees on the ESS Application if/when they have complications.
•    Process payroll On-The Spot Awards for craft recognitions.
•    Process craftsmen reimbursements such as mileage, boots, tools, college tuition.
•    Administrator for three managers requiring professional interaction with customers, vendors, and internal personnel.
•    Manage general shipments amongst multi-department discretion.
•    Maintaining reprographics such as updates to the Skilled Recruiting Cards, Equipment Operator cards, etc..
•    Manage office consumable and replenish supplies as needed to maintain inventory. This includes cleaning/office supplies, job fair trinkets, and NCCER books)
•    Timekeeping for Deer Park hourly employees and SPMT craft personnel. Timekeeping functions include maintenance of eTrack, cost codes, and payroll file for processing, ect.
•    Work with Graphic Designers and Communications do design job fair displays such as banners and backdrops. 
•    Coordinate annual career expositions. 
•    Coordinate office gatherings such as luncheons, holiday parties, and other events.
•    Assist the front desk by answering the employment recruiting hotline and/or covering the front, when needed. Be replaced from the 888-phone tree roll over.
•    Facilitate the distribution of service award and veteran awards.
•    Tracking and administration of apprenticeship programs as need. This includes processing monetary reimbursements.
 

Education and Experience Requirements:

• High school diploma or equivalent as an Associate degree in office administration or related field preferred and at least three years of administrative and clerical experience required.

Required Knowledge and Skills:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Thorough understanding of laws, regulations, and guidelines related to HR/ER.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements: 
•    Prolonged periods sitting at a desk and working on a computer.
•    Must be able to lift up to 15 pounds at times. 
 

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.