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Senior Expediting Specialist

Requisition ID:  253465

Requisition Posting End Date: 07/15/2022

COMPANY OVERVIEW:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

 

POSITION SUMMARY:

Performs expediting activities on a project, in a support office, or at a jobsite in accordance with Project Procurement and Functional Expediting Procedures. Ensures the timely delivery of materials and equipment to meet project needs. May at times be responsible for supervision, direction and monitoring of Expediting Specialists. Provides assistance to the Expediting Supervisor for the input and assessment of project job-hour and monetary budgets.

 

JOB DIMENSIONS:

A. Supervision Received

Reports to and receives operational direction from the project Expediting Supervisor.

Receives functional guidance from the Expediting Manager.

B. Supervision Exercised

May at times provide work direction and supervision for Expediting Specialists

C. Contacts

Coordinates expediting activities with project management, project procurement, engineering, construction, startup, planning and scheduling, area expediting, and others assigned to the project team.

Maintains relationships with suppliers at operational levels to monitor the progress of material and equipment orders.

Coordinates with area expediting personnel assigned to perform project visits.

RESPONSIBILITIES:

Participates in the planning, staffing, and budgeting of project and area expediting operations. Monitors expenditure of project and area expediting job-hours and costs to ensure operations are within budget.

Represents Expediting at project team meetings.

Distributes workload to assigned project expeditors according to the experience and ability of the expeditor, the degree of complexity of the work and the urgency of the need for action.

Reviews area expediting assignments prepared by project expeditors and area expediting reports prepared by area expediting personnel for content, completeness and appropriateness.

Conducts job familiarization and orientation for newly assigned expediting personnel and provides on-the-job training for the expediting team.

Contacts suppliers to obtain timely submission of engineering data, and to follow-up on material acquisition, production progress and shipment.

Evaluates production schedules and progress reports from suppliers to determine if their programs and work progress meet jobsite requirements.

Compiles data needed to prepare the critical items reports or other supplementary reports as required. Coordinates the accumulation of data from project expediters and issues reports for the expediting group.

Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences, and required delivery dates and instructs suppliers accordingly.

Expedites Bechtel engineering for the timely review, approval, and return of engineering data submitted by suppliers.

Maintains a working file of expediting related documents and memoranda of conversations to record expediting activities. Maintains a system to initiate follow-up actions at appropriate times. Provides information for area expediting assignments for prime and suborders, as necessary.

Monitors area expediting assignments, reviews expediting reports, and takes corrective action on problems identified in the reports.

Updates Bechtel Procurement System and Supplier Performance Database in a timely manner.

Obtains copies of supplier’s orders for material, performs sub-supplier expediting, where necessary, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture.

Participates in pre- and post-award meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.

Coordinates shipping arrangements or tracking requests with the project logistics representative.

Reviews material receiving reports against shipping documents to verify that material has been received at jobsite. Assists in tracing missing material.

Subject to project requirements, monitors the issuance of material requisitions, and other project and procurement actions affecting material deliveries.

Assists in the development of project specific expediting procedures with the Expediting Supervisor and Project Procurement Manager.

Prepares supplier evaluations for input into the System.

When assigned to jobsite:

Maintains continuing contact with the office project expediting staff to exchange information about jobsite requirements and current order status.

Attends construction coordination meetings, coordinates with construction, planning and scheduling, jobsite engineers, and other field procurement staff to ensure that field material requirements receive timely attention and follow-up action.

Coordinates customs clearance (where required) of critical material and equipment with Logistic representatives.

 

QUALIFICATIONS AND SKILLS:

BASIC QUALIFICATIONS:

A Bachelor’s degree in Engineering from a reputed University. Post-graduate specialization in Supply Chain Management preferred. 10+ years of industry experience including minimum 5 years in expediting functions.

 

ADDITIONAL QUALIFICATIONS:

Thorough understanding of equipment and material fabrication steps and methods.

Proficient in interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained.

Proficiency in monitoring supplier performance, back-charge procedures and the resolution of claims and disputes.

Good oral and written communication skills regarding technical and production matters with both project and supplier personnel.

Good knowledge of general business practices and administrative procedures.

Proficient in organizing tasks for completion by an agreed deadline.

Knows how to deal professionally with suppliers and project personnel.

Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage.

Thorough understanding of Logistics and Supplier Quality processes.

Familiar with how to develop expediting budgets.

Familiar with developing and tracking metrics

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.