Share this Job

Administrative Secretary (Contractual)

Requisition ID: 259279 

  • Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: New Delhi 

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

 

SUMMARY

Works independently to provide comprehensive administrative and secretarial support of a highly accountable and confidential nature to help ensure the smooth functioning of 3 senior managers of India Management team, including the India Office Manager. Assists them in their day-to-day activities and responsibilities including scheduling meetings, workshops and presentations. The role requires high degree of initiative, discretion, accuracy, judgment, knowledge of protocols and anticipation and working through changing priorities.

 

JOB DIMENSIONS

Supervision Received

Receives general operational direction from assigned manager(s). Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.

 

Supervision Exercised

May provide operational and/or functional support to other staff members on administrative matters.

 

Contacts

Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties

Clients, company management and jobsite personnel

 

ESSENTIAL JOB DUTIES

  • Always maintains confidentiality of all information concerning this role.
  • Provides secretarial/administrative assistance to assigned functions/functional managers.
  • Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations.
  • Follows up to ensure action. Completes business independently as appropriate.
  • With an understanding of Bechtel's goals and priorities and of the manager’s commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager’s signature.
  • Identifies action on important or emergency matters or knows whom to contact in absence of manager. Maintains file of important matters for the manager's attention upon return.
  • Manages travel arrangements, including visa applications, hotel bookings and other local logistics & local practices. Prepares itineraries and expense reports.
  • Organizing and managing activities related to visitors, both domestic & international travel.
  • Schedules and coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
  • Performs other assignments as required using applicable automation systems/software. These assignments may include:
  • Coordination of committee meetings and senior management meetings
  • Monitoring all follow-up actions required by manager, including action items from management staff meetings.

 

JOB KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE

  • Excellent oral and written communication skills
  • Thorough knowledge of grammatical rules, spelling, punctuation, and required formats
  • In-depth knowledge of Bechtel’s organizational structure, functions, and procedures
  • Strong organizational and multi-tasking skills
  • Demonstrated knowledge of filing systems and common office procedures
  • Graduate, with at least 10 years of prior experience in administrative support to senior management. 

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.