Documentation Specialist

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

The Treasury group supports Bechtel’s business by managing the company’s liquidity, banking relationship, bank account architecture, foreign exchange hedging programs, and cash movements around the world.

The Documentation Specialist will be responsible for coordinating the completion of documentation and know-your-customer (KYC) requests for Bechtel’s financial counterparties.  The specialist will work to gather requirements, complete documents, and submit packages to financial institutions. This person must possess organizational, communication and interpersonal skills. Adherence to corporate governance is paramount.

This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

Potential duties and responsibilities include, but are not limited to:

• Tracking, compiling and completing inbound KYC requests from banks and other institutions.
• Maintaining bank accounts worldwide, including opening and closing bank accounts, updating signatories, and completing other documentation.
• Collecting and preparing corporate documentation in coordination with the Legal department.
• Arranging for the signing of documents in multiple offices and countries and arranging for notarization and apostille.
• Administering online bank portal access for multiple financial institutions.
• Inputting wire transfers for approval.
• Conducting due diligence on third parties.
• Perform other duties and assist with projects as assigned by management from time to time.

Education and Experience Requirements:

• Level I: Bachelor's degree in a related field plus 1-2 years of experience, or in lieu of degree, 5-6 years of relevant work experience. 
• Level II: Bachelor's degree in a related field plus 2-5 years of experience, or in lieu of degree, 6-9 years of relevant work experience.

Required Knowledge and Skills:

• Meticulous organization skills and ability to prioritize across multiple workflows and changing priorities.
• Great attention to detail and the ability to independently review documentation for completeness and consistency.
• Strong communication skills.
• Ability to work across international time zones and possess cross-cultural communication skills.
• Familiarity with the legal formation and similar legal documents.
• Strong computer skills, especially Microsoft Office applications such as Outlook and Word. Knowledge of PowerPoint and Visio is a plus.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.