Subcontract Administrator

Requisition ID: 280949 

•  Relocation Authorized: National - Family 
• Telework Type: Full-Time Office/Project 
• Work Location: Kennedy Space C 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

The ML2 Project involves the design and construction of a launch platform for the National Aeronautics and Space Administration (NASA). The purpose of ML2, located at Kennedy Space Center (KSC), is to provide a launch platform for the Space Launch System (SLS), an advanced launch vehicle that will fill America’s need for deep space missions.

Job Summary:

In this role, you will participate in subcontract formation, administration and closeout activities associated with subcontracting of services. Formation activities include leading and preparing Request for Proposal (RFP) packages with input from other functional organizations. Administration and closeout activities include subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout and records retention. 

This position is full-time on site at the ML2 project. #LI-SF1

Major Responsibilities:

Subcontract Formation:

• Works in unison with other functional departments in the formulation of RFP packages and issues RFPs to approved bidders.
•  Pre-qualifies bidders and prepares bidders lists.
• Coordinates and tracks bidders’ questions and responses to questions.
• Receives bids, coordinates technical evaluation and evaluates bids commercially
• Prepares Commercial Bid Summary and recommendations
• Leads negotiations in the commitment of subcontracts
• Recommends subcontract award and secures approvals in accordance with established procedures
• Prepares subcontract documents for execution
• Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and the subcontractors on all contractual matters.

Subcontract Administration

• Performs subcontract post-award administration duties
• Negotiates with subcontractors and customers to obtain settlement and prepares change order and amendment documentation
• Manages assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties
• Prepares periodic status reports for management
• Ensures that project contracting of goods and services is consistent with established directives, management instructions and contract procedures

Subcontract Closeout

• Prepares files for closeout in accordance with procedures
• Ensures final files are compliant
• Obtains requisite information from subcontractors required to complete closeout
• Ensures files are retained per project procedure

Education and Experience Requirements:

Level 1

• Requires bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience

Level 2

• Requires bachelor's degree (or international equivalent) and 10-13 years of relevant experience or 14-17 years of relevant work experience

Required Knowledge and Skills:

• Demonstrate experience in both Contract Formation and Administration.
• Must possess a good working knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations.   
• Knowledge of Federal Acquisitions Regulations (FAR)
• Demonstrated experience and skilled in determining contract price reasonableness.
• Working knowledge of change management procedures pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims negotiation and dispute resolution.
• Excellent written and verbal communication skills.
• Knowledge of standard computer applications such as Microsoft Office.

• Knowledge of Bechtel Procurement processes and procedures
• Knowledge of Bechtel’s standard applications used by the Supply Chain function.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com