Senior Administrative Assistant

Requisition ID: 280391 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Brisbane, QLD 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.

Headquartered in Santiago, Chile, the M&M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.

Job Summary:

As Senior Administration Assistant, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.

You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.  

Major Responsibilities:

• Assists manager with a moderate scope of decision-making activities.​
• Handles complex administrative items independently.​
• Provides support of a highly responsible and highly confidential nature.​
• Independently anticipates problems and changing priorities; alerts manager and may take action to adapt manager’s schedule/commitments accordingly.​
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action​.
• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol​.
• Coordinates complex travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​
• Other responsibilities as designated. 

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience​
• Associate degree or related technical training preferred

Required Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills.
• Knowledge of technical vocabularies and terminology common to the assignment. 
• Demonstrated knowledge of administrative functions, including budget and financial functions.
• Basic skills in training and supervision of personnel.
• Ability to develop and analyse information for studies and reports. 
• Knowledge of Bechtel's organisational structure, functions and procedures.
• Advance knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports. 

Working Rights in Australia without employer sponsorship are required.

We are a 2024 Circle Back Initiative Employer & commit to respond to every applicant. 

Total Rewards/Benefits:

There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make. In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering you the benefits and resources to live a healthy life.

With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com