Procurement and Contracts Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets.

The M&M global business unit also has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.

Job Summary:

In this role, you will be required to work on small to medium sized orders to support office services and other functions within the business, to tender, award and administer packages required. You will prepare request for tenders, administer monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations.

Major Responsibilities:

Subcontract Management

• Acts on own initiative on assigned subcontracts of increasing value and complexity
• Gathers and compiles support data for the preparation of documents and the management of subcontracts
• Assists Subcontract Manager or more senior Subcontract Professional in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems 
• Organizes materials for the preparation of meetings, presentations, and training sessions, and prepares periodic status reports 

Subcontract Formation 

• Develops and issues subcontracts and services agreements as assigned
• Prepares bidders’ lists and pre-qualifies bidders 
• Forms bid request packages and issues bid request packages to approved bidders 
• Coordinates bidders’ questions and answers to those questions 
• Receives bids and evaluates bids commercially 
• Prepares Commercial Bid Summary and recommendations 
• Recommends and secures approvals in accordance with established procedures 
• Prepares subcontract documents for execution 
• Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters 
• After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules 
• Assists project ream when instructed in solving and attending to problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions

Education and Experience Requirements:

Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

Required Knowledge and Skills:

• Experience in engaging with internal stakeholder to managing pre award and post award activities including prequalification, tender, award, contract administration, changes and payment assessments of small orders.
• Demonstrated skills in working and communicating effectively with other projects and functional groups.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
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