Executive Secretary

Requisition ID: 277643 

  • Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: Brisbane, QLD 


Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report

Job Summary:

Bechtel is seeking an Executive Secretary for the Mining & Metals team, based in Brisbane.

The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project.

Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol; you must be able to anticipate changing priorities and problems.

Major Responsibilities:

  • Coordinating requests from clients, managers, and in-house staff, determining action on important or emergency matters or knows whom to contact in absence of the manager.
  • Collecting, reviewing, and distributing incoming hard copy and electronic mail, independently handles mail not requiring the manager’s attention.
  • Coordinating complex travel arrangements, including details of business plans; preparing itineraries and expense reports.
  • Coordinating meetings, arranging for facilities, equipment, and refreshments, preparing and distributing notices, agendas, information packets, and minutes.
  • Independently maintaining a hard copy or electronic calendar for the responsible manager.
  • Developing and guiding the implementation of office procedures and of filing and record-keeping systems.
  • Other responsibilities as designated.

Education and Experience Requirements:

Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience.


Required Knowledge and Skills:

  • Excellent interpersonal and communication skills, with the ability to build relationships.
  • Proactive and takes responsibility for work.
  • Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.
  • A flexible team player who enthusiastically collaborates across our teams.
  • Ability to multitask, while being highly organized and juggling multiple work streams.
  • Demonstrated knowledge of filing systems and common office procedures.

Total Rewards/Benefits:

There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make. In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering you the benefits and resources to live a healthy life.

With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.