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Proposal Supervisor

Requisition ID:  220577

Proposal Supervisor

The Proposal Supervisor has overall responsibility for the London OG&C proposals team and ensuring that requests for proposals assistance are adequately addressed. Their work type and load changes daily in response to the requirements of the Business Development (BD) teams and clients. Ongoing long-term activities include the maintenance of proposals materials including; projects database, boilerplate materials and resumes. Medium term activities include assisting in the preparation of prequalification response documents and proposals. Short term activities include the preparation of presentations and other sales materials. This is a dynamic role which requires a strong sense of ownership for meeting deadlines and delivering results.

 

  1. Supervision Received

 

Reports to and receives operational guidance from an appropriate OG&C Business Development Manager.

Reports to and receives functional guidance from the OG&C Manager of Proposals (Houston).

 

  1. Supervision Exercised

Supervises the London OG&C proposal coordination team (1 – 2 people).

 

  1. Contacts
  • Coordinates with BD Managers on prospect strategy and development
  • Works closely with the OG&C global proposals teams
  • Routine contact with project personnel, subsidiary companies and other Bechtel entities to gather data in support of proposal preparation
  • Periodic contact with customers or industry representatives
  • Occasional contact with teaming partners.

 

Essential Job Duties:

  • Assists in the preparation and monitoring of various business development activity reports and corporate processes. Includes but is not limited to;
      • Drafting Bid No Bid documentation
      • Win plans (includes win plans and competitors’ strengths/weaknesses)
      • Due Diligence
      • Management Approval Letters etc. as requested by BD Management.
  • Provides strategic, prospect specific guidance and oversight to the proposals team including proposal schedules, budgets, hours and structure
  • Coordinates the preparation, finalisation and delivery of proposals covering proof reading, editing, formatting, printing and courier delivery
  • Maintains oversight of the London OG&C proposals budget.

 

Other responsibilities include:

  • Chair the bi-weekly proposal meeting
  • Attend the monthly Functional Prospects review meeting
  • Assists in the development of marketing information and materials for the Marketing and Business Development (M&BD) department.
  • Assists in the development of proposal material. Supports the generation of proposals
  • Support and attend conferences
  • Supervises and coordinates the work load for the London OG&C proposal team
  • Develops experience lists for BD managers
  • Prepares presentations in support of proposals and client meetings
  • Attends Bi-weekly global proposal coordination meeting
  • Maintains and updates ongoing projects list with respect to London office projects
  • Working with the graphics teams to improve sales materials
  • Coordinating with various functions (e.g. engineering, contracts, procurement, legal, finance, corporate and MI) to obtain required inputs to proposals.

 

Job Knowledge and Skills:

  • High level of proficiency with Microsoft Word and PowerPoint. A basic understanding of Sharepoint would be desirable
  • On project experience is desirable though a technical background is not essential
  • Ability to handle competing and changing priorities and to perform under tight deadlines
  • Demonstrated skill for influencing teams to achieve a desired result
  • Strong focus on detail and quality of results.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.